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File Number: 18-383 <br />expedite the construction of this project, staff split construction of the project into two phases. In <br />Phase 1, pedestrian crossing improvements, including Rectangular Rapid Flashing Beacons <br />(RRFBs), will be installed at the following intersections: Dowling Boulevard and Bancroft Avenue, <br />Estudillo Avenue and Collier Drive, Doolittle Drive and Bermuda Avenue, and Teagarden Street <br />at the entrance to Burrell Field. A construction contract for the Phase 1 work has already been <br />awarded. <br />Phase 2 of this Project will construct an enhanced pedestrian crossing at Wicks Boulevard and <br />Burkhart Avenue. The project will construct curb ramps at the crosswalks, install a pedestrian <br />activated HAWK signal for cars traveling along Wicks Boulevard, as well as advanced warning <br />signage and pavement striping. These improvements will increase pedestrian safety. Plans and <br />specifications setting forth in detail the work to be done as Phase 2 can be viewed on the City’s <br />website at: http://sanleandro.org/depts/finance/purchasing/bids/current_bids/default.asp <br />The 2016-17 budget for the entire project was originally $380,000. The project budget was <br />increased by $500,000 for a total of $880,000 when the Phase 1 construction contract was <br />awarded on July 16, 2018. The updated project estimate is now $1,220,000, an additional <br />$340,000. This request includes a transfer of $340,000 from Measure B Funds to fully fund the <br />project. <br />Analysis <br />A total of two bids were received on August 20, 2018 with one at $251,267.50 and the other at <br />$268,690.00. Columbia Electric submitted the lowest bid of $251,267.50. The pre-bid engineer’s <br />estimate for construction was $261,525. Columbia Electric was determined to be the apparent <br />lowest responsible bidder. <br />The low bidder has an office in San Leandro. This qualified it as a local business per the City’s <br />Local Inclusion Policy Ordinance, although its true bid was the lowest responsive bid without the <br />local incentive applied. <br />This project is not subject to the provisions of the Community Workforce Agreement (CWA) <br />because its contract value is below the $1,000,000 minimum contract value amount threshold. <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction as well as the design costs with the level of <br />detail on the plans. As a result, unforeseen conditions may be encountered during construction <br />and plan details may need to be adjusted or clarified. In order to minimize delay to the project <br />and ensure that the scope of work is adjusted as needed to provide the highest quality project for <br />the City, staff requests that the City Council authorize the City Manager, or his designee, to <br />negotiate and approve individual change orders up to 5% of the original contract amount <br />($12,563.37) and change orders up to a cumulative value of 15% of the original contract amount <br />($37,690.12). <br />Construction prices in general have escalated faster than inflation and the prices for concrete <br />work have increased more than other construction prices, which has led to both estimated and <br />bid prices that are beyond the original project budget. The scope of work at the intersection of <br />Wicks and Burkhart changed from an RRFB to a HAWK signal based on an evaluation of vehicle <br />Page 2 City of San Leandro Printed on 9/11/2018