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(7) Other records necessary b>document compliance with Subpart Kof24CFR 57O.
<br />b. Retention. Consultant shall retain all records, including any and all ledges, books of account,
<br />invoimea, vouchers, cancelled checks, pertinent to charges for services or expenditures incurred and disbursements
<br />charges under this Agreement for o period of four (4) years after the termination of all activities funded under this
<br />agreement, or after the resolution of all Federal audit findings, whichever occurs later. Records for non -expendable
<br />property acquired with funds under this Agreement ehoU be retained for four (4) years after final disposition of such
<br />property. Records for any displaced person must bekept for four (4)years after he/she has received final payment.
<br />C. . All napods, data, mapa, mode|a,
<br />ohads, studi*e, aun/eyo, photognaphs, memnnmndo, p|ons, otudiee, epeuifiomtione, reoordo, files or any other
<br />documents or mmteria|m, in electronic or any other form. that Consultant prepares or obtains pursuant to this
<br />Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees
<br />todeliver those documents toCity upon termination ofthe Agreement. |timunderstood and agreed that the documents
<br />and other materia|o, including but not limited to those described obovo, prepared pursuant to this Agreement one
<br />prepared specifically for City and are not necessarily suitable for any future or other use. City and Consultant agree
<br />that, until final approval by City, all data, p|anm, epooifimationa, reports and other documents are confidential and will
<br />not be released to third parties without prior written consent of both parties.
<br />d. Inspection and Audit of Records. Any records ordocuments that Section 7.2ofthis Agreement
<br />requires Consultant h)maintain shall bemade available for inspection, audit, and/or copying atany time during regular
<br />business hours, upon oral orwritten request ofCity. Under California Government Code Section 85467.ifthe amount
<br />of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10.000). the Agreement shall be
<br />subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a
<br />period ofthree (3)years after final payment under the Agreement.
<br />7.3 Client Data. Consultant shall maintain client data demonstrating client eligibility for services provided.
<br />Such data ohm|| ino|ude, but not be limited to, client name, address, income level or other basis for determining
<br />eligibility, and description of service provided. Such info/motion shall be made available to City monitors or their
<br />designees for review upon request.
<br />7.4 Disclosure. Consultant understands that client information collected under this Agreement ie private
<br />and the use or disclosure of such infnrmation, when not directly connected with the administration of City's or
<br />Consultant's responsibilities with respect to services provided under this Agreement, is prohibited by law unless written
<br />consent is obtained from such person receiving service and, in the ooea of a minor, that of m responsible
<br />parent/guardian.
<br />7.5 Property Records. Consultant shall maintain real property inventory records that clearly identify
<br />properties purchased, improved or sold. Properties retained shall continue to meet eligibility criteria and shall conform
<br />with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b)(8).
<br />7.0 National Objectives. Consultant ognsea to maintain documentation that demonstrates that the
<br />activities carried out with CDBG Funds provided under this Agreement meet one or more of the CDBG program's
<br />national objectives: (e) benefit low/moderate income persons, (b) aid in the prevention or elimination of slums or
<br />blight, (c) meet community development needs having a particular urgency (as defined in 24 CFR Part 570.208).
<br />7.7 Performance Monitoring. City will monitor the performance of Consultant against goals and
<br />performance standards required herein. Substandard performance as determined by City will constitute non-
<br />compliance with this agreement. If action to correct such substandard performance is not taken by Consultant within
<br />a reasonable period of time after being notified by City, contract suspension or termination procedures will be initiated.
<br />7.8 Close -Outs. Consultant obligation to City oheU not end until all closeout requirements are completed.
<br />Activities during this closeout period shall include, but are not limited to: making final payments, disposing of program
<br />assets (including the return of all unused moterio|m, equipment, unspent ogmh edvmncem, program income balances,
<br />and receivable accounts to City), and determining the custodianship of records.
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<br />cou6Consulting Services Agreement
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