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City of San Leandro <br />Meeting Date: April 1, 2019 <br />Staff Report <br />Agenda Section:File Number:19-161 CONSENT CALENDAR <br />Agenda Number:8.H. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Amend the <br />Consulting Services Agreement with ConvergeOne for Cisco Next-Generation <br />Firewall Installation to (Adds $5,301.61 to the Original Agreement Amount of <br />$104,000.00 for a New Total Amount of $109,301.61) <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />amend an agreement with ConvergeOne to install and configure upgraded Cisco firewall <br />technology. The contract was for an amount not to exceed $104,000.00; however, tax and freight <br />charges were not included in the original proposal. Thus, the total project came to $109,301.61. <br />BACKGROUND <br />On July 16, 2018 the City Council approved a consulting services agreement with ConvergeOne <br />to install redundant Cisco Firepower 2140 Next-Generation firewalls enabling new threat defense <br />systems and protection from hardware failure. The original proposal excluded freight and tax <br />charges. <br />Analysis <br />In January of 2019, the City’s IT Division successfully completed the upgrade to the City’s <br />firewalls. However, upon reviewing the final invoice it was determined that the original proposal <br />from the vendor did not include estimates for tax, freight and shipping charges. As such, those <br />costs brought the project total to $109,301.61; $5,301.61 more than the budgeted amount of <br />$104,000.00. <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />amend the agreement with ConvergeOne to add $5,301.61 from the FY 2018-2019 IT operating <br />budget. <br />Page 1 City of San Leandro Printed on 3/26/2019