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City of San Leandro <br />Meeting Date: May 6, 2019 <br />Staff Report <br />Agenda Section:File Number:19-207 CONSENT CALENDAR <br />Agenda Number:8.F. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Authorize the <br />City Manager to Execute a Non-Professional Services Agreement with Monterey <br />Mechanical for Tide Gate Repairs at an Amount Not to Exceed $118,895 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute a Non-Professional <br />Services Agreement (NPSA) with Monterey Mechanical to repair the tide gates in the San <br />Leandro Marshlands. <br />BACKGROUND AND ANALYSIS <br />The San Leandro Marshlands encompass approximately 315 acres, and is home to numerous <br />bird and animal species, including the protected Salt Marsh Harvest Mouse and the Ridgeway’s <br />Rail (formerly referred to as the Clapper Rail). The restored marshlands are tidally influenced, in <br />that San Francisco Bay waters enter/exit the marshlands through a series of tide gates (42 gates <br />in total). The gates, which work together as a single ecological system, are a combination of flap <br />gates, sluice gates within a weir, combination sliding/flap gates, and bar screens. The gates <br />require periodic “exercising” as well as removal of silt/debris and replacement of worn parts. <br />Monterey Mechanical has been performing tide gate repair work for the City for over 10 years <br />(they are the only local contractor who performs this type of work). In the summer of 2018, staff <br />asked for three separate quotes for work from Monterey Mechanical. The quotes were grouped <br />separately based on the location of the gates and type of needed repair work (making for <br />economies of work in the field), and because staff was unsure whether funding would be available <br />for all the needed repairs. <br />The first round of work was performed (and paid for) at a cost of $47,145. Due to a <br />miscommunication between staff and the contractor, the remaining work was performed during <br />the City’s 2018 holiday closure period, without appropriate approvals. The remaining work that <br />Page 1 City of San Leandro Printed on 4/30/2019