Laserfiche WebLink
File Number: 19-299 <br />Program of the Interfaith Homelessness Network, feeding over 100 men and women, and meals <br />for Building Futures with Women and Children. <br />Historically, when City vehicles and equipment go out of permanent service they are placed on a <br />surplus list prepared by the Public Works Fleet Supervisor who sends the information to the City’s <br />Purchasing Agent. The Purchasing Agent then proceeds with contracting with an auction <br />company to transport and sell the vehicles or equipment. As part of the Finance Department’s <br />process of preparing a staff report for Council’s consideration for disposal of the surplus property, <br />San Leandro Unified School District is contacted to see if they are interested in purchasing (at <br />Kelly Blue Book value) any of the City’s surplus vehicles. <br />The vehicle that All Saints Episcopal is interested in obtaining is a 2007 Ford E350 with 59,903 <br />miles. Kelly Blue Book value is estimated at $7,500-$9,600 based on a sale to a private party. <br />The San Leandro Municipal Code Section 1-6-500 provides that “the Purchasing Agent shall sell <br />or exchange, in a manner designed to serve the best interests of the City, equipment, materials <br />and supplies which have become unsuitable or unnecessary for City purposes”. Staff believes <br />that the community service provided by All Saints Episcopal Church’s Social Ministries Program <br />(at no cost to the recipients) does meet the Municipal Code’s intent. Programs to address food <br />insecurity in the community help to advance one of the needs identified in San Leandro’s Human <br />Service Gap Analysis. <br />Fiscal Impacts <br />When surplus vehicles are sold at auction, the proceeds are placed back into the Equipment <br />Maintenance Fund Balance (Fund 690) for use of future City vehicle/equipment purchases. It is <br />noted that the Kelly Blue Book value indicated has no bearing on what sale price might ultimately <br />be obtained, and the auction house takes $175 to $250 per vehicle of every sale, as their cost of <br />doing business. <br />The sale of this surplus vehicle would result in an estimated amount ranging from $7,500 to <br />$9,600. This estimated amount would not be realized in the Equipment Maintenance Fund <br />Balance. Since the City is a tax exempt agency, there is no ‘write-off’ value for donating the <br />vehicle. <br />ATTACHMENT(S) <br />Bill of Sale attached to City Council Resolution <br />PREPARED BY: Debbie Pollart, Director, Public Works Department <br />Page 2 City of San Leandro Printed on 6/12/2019 <br />69