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File Number: 19-288 <br />chips. These treatments involve the application of one or more layers of aggregate materials, <br />crumb rubber chips produced from recycled tires, and asphalt emulsions. The particular process <br />is individually selected for each street based on its pavement condition. <br />The City is divided into four asphalt maintenance areas and each year maintenance work is <br />concentrated within one area to improve efficiency while reducing costs. The worst streets that <br />are suitable for each treatment within the 2019 Maintenance Area were chosen for this project, <br />with priority given to arterial and collector streets that carry more vehicles. One of the benefits of <br />the proposed project is its ability to extend the lifespan of streets in relatively good condition with <br />minimum expense. <br />In advance of this work and in compliance with the Americans with Disabilities Act (ADA), the City <br />Council awarded a $799,373 contract to Rosas Brothers Construction for installation of curb <br />ramps adjacent to cape seal work. <br />The California Department of Resources Recycling and Recovery (CalRecycle) awarded grant <br />funds to the City for the use of crumb rubber chips derived from scrap rubber tires in the <br />rubberized chip seal process. This grant funding provides $70,000 to reimburse the City at a rate <br />of $1.00 per square yard. Not only does this use of recycled tires provide an excellent product, it <br />provides for an opportunity to reduce the quantity of non-biodegradable byproducts from filling our <br />landfills and polluting the environment and is in line with the City’s sustainability efforts under the <br />Climate Action Plan. <br />Analysis <br />Bids were opened on May 29, 2019. Two (2) bids were received, $1,720,867 and $2,165,000 <br />(base plus additive alternate bid “A”). The pre-bid engineer’s estimate for construction was <br />$2,199,492 (base plus additive alternate bid “A”). Staff recommends award of the base plus <br />additive alternate bid “A” to the lowest responsive bidder, American Pavement Systems, Inc. Staff <br />verified the contractor has a valid Contractor’s State License Board license and is registered with <br />the California Department of Industrial Relations. <br />None of the bidders have an office in San Leandro that would qualify them as a local business per <br />the Local Inclusion Policy Ordinance. Also, none of the bidders will meet the Local Business <br />Participation Goal of 25% by subcontracting with San Leandro businesses for 25% of the <br />contract value. However, the low bidder provided documentation that demonstrated good faith <br />efforts to outreach and engage local business participation. Staff verified that the contractor has a <br />valid Contractor’s State License Board license and is registered with the California Department <br />of Industrial Relations. This project is also subject to the provisions of the Community Workforce <br />Agreement (CWA) and all Bidders signed the CWA commitment form. <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction as well as the design costs with the level of <br />detail on the plans. As a result, unforeseen conditions may be encountered during construction <br />and plan details may need to be adjusted or clarified. In order to minimize delays to the project <br />and ensure that the scope of work is adjusted as needed to provide the highest quality project for <br />the City, staff requests authorization to negotiate and approve change orders. Therefore, staff <br />Page 2 City of San Leandro Printed on 6/25/2019 <br />25