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CR-40 -Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance withrequirements of the programs involved, including minority business outreach and the comprehensive planning requirements City staff monitor CDBG- and HOME-funded projects regularly. The Community Development Director oversees the CDBG and HOME Programs, while the Senior Housing Specialist administers them to ensure program compliance with HUD rules and regulations. Staff monitors and reconciles with the City’s Finance Department and IDIS data quarterly for accurate CDBG/HOME funding revenue/expenditures, timely expenditures of CDBG funds, and inputs data into IDIS. Desk monitoring includes reviews of quarterly progress reports, invoice reimbursements, back-up documentation of expenses, and regular communications with subrecipients, including the provision of technical assistance about pertinent queries. Staff also conduct on-site monitoring visits of the City’s subrecipients to assess the subrecipients’ compliance with the CDBG program. The Housing Division staff assisted the Recreation and Human Services Department in issuing the two- year (FY 2017-2019) Request for Proposal (RFP) for the City’s Community Assistance Grant Program (CAP) that provides financial support to community-based non-profit organizations whose services and programs meet the City’s social service needs. Prior to allocating the CDBG funds and selecting the agencies to receive CAP funding, Housing staff educate and update agency applicants and the Human Services Commission (HSC) about the CDBG program requirements. The CDBG requirements guide the HSC as they allocate the CDBG funds among the agencies selected to receive CAP funding. Furthermore, staff monitor CDBG capital improvement projects for the City through review and approval of ongoing reimbursement requests and invoices and constant communications with relevant staff. Staff coordinate with pertinent agency staff to ensure that the projects adhere to the regulations and requirements of the CDBG program. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The draft CAPER was available for public comment at the Community Development Department, the City Clerk’s Office, the Main Library, and on the City's website (http://www.sanleandro.org/depts/cd/housing/plans.asp). The comment period was from August 30ht through September 13th, 2019. The Notice of a Public Hearing was published in the East Bay Times (formerly known as The Daily Review) on August 23, 2019. City of San Leandro FY 2018-19 CAPER 49 OMB Control No: 2506-0117 (exp. 06/30/2018)