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File Number: 19-462 <br />District provides funding for the maintenance of certain public improvements constructed as part <br />of the Heron Bay Housing development, including the marshlands and trail areas at the westerly <br />end of Lewelling Boulevard. <br />In 2015, City staff identified storm surge damage and erosion to the levee directly adjacent to the <br />Bay Trail, north of Long Beach and approximately 1.4 miles south of the Monarch Bay Drive <br />(Neptune Drive) bridge (See the attached sketch). At this location, the Bay Trail is located directly <br />adjacent to the levee without any setback and critically close to ongoing erosion. Existing levee <br />protection at this location consists of un-engineered concrete and asphalt rubble. The rubble has <br />moved or washed away over time and now does not provide protection from erosion of the <br />underlying levee materials during storm events. This project will remove any remaining <br />un-engineered rubble and install engineered structural rip-rap improvements for a distance <br />extending 87 feet south of the current terminus of the engineered rip-rap to repair and reinforce <br />the failed area. This improvement will protect the levee and the adjacent segment of the Bay <br />Trail. <br />Permitting for this project was difficult and took longer than prior maintenance projects that <br />typically repaired existing engineered improvements because it includes the installation of new <br />structural rip-rap, which triggered a request for mitigation by the regulatory agencies. City staff is <br />currently responding to agency permit comments and anticipates final permit approvals before <br />the end of the year. <br />Article V, Section 520 of the City of San Leandro Charter specifies that appropriations of capital <br />funds may be carried forward for no more than five fiscal years. The existing appropriation for the <br />subject project is more than five fiscal years old, and therefore a City Council approved <br />re-appropriation of fund for use on the project is needed. <br />Analysis <br />Two bids were received at the August 13, 2019 bid opening. The bids ranged from $82,420 to <br />$179,650. The pre-bid engineer’s estimate was $80,400. Staff recommends award to the lowest <br />responsive bidder, Pacific Underground Services. Staff verified that the contractor has a valid <br />license with the Contractor’s State License Board and is registered with the California <br />Department of Industrial Relations. <br />None of the bidders have an office in San Leandro that would qualify them as a local business. <br />Also, none of the bidders met the Local Business Participation Goal by subcontracting with San <br />Leandro businesses for 25% of the contract value. The apparent low bidder, Pacific Underground <br />Services of Martinez, CA, is not subject to Local Business Preference policy because the value of <br />its bid was below this policy’s minimum $100,000 threshold. Similarly, this project was not <br />subject to the provisions of the Community Workforce Agreement (CWA) because the value of <br />this bid was well below the CWA’s $1,000,000 minimum threshold. <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction as well as the design costs with the level of <br />detail on the plans. As a result, unforeseen conditions may be encountered during construction <br />and plan details may need to be adjusted or clarified. In order to minimize delay to the project and <br />Page 2 City of San Leandro Printed on 10/2/2019 <br />89