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City of San Leandro <br />Meeting Date: November 4, 2019 <br />Staff Report <br />Agenda Section:File Number:19-555 CONSENT CALENDAR <br />Agenda Number:8.B. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Award a <br />$670,798 Construction Contract to EIDIM Group for the Main Library and Marina <br />Community Center Audio-Visual Equipment, Project Numbers 2016.0210 and <br />2016.0500; to Authorize the City Manager to Negotiate and Approve Individual <br />Change Orders Up to 5% or $33,540 of the Original Contract Amount; to <br />Authorize the City Manager to Negotiate and Approve Change Orders Up to a <br />Cumulative Value of 11.2% or $75,000 of the Original Contract Amount; and to <br />Appropriate $890,000 from the Public Education and Government Fund for the <br />Project <br />SUMMARY AND RECOMMENDATIONS <br />This contract provides for the complete replacement of audio visual (AV) equipment in the <br />following public meeting rooms: the Karp/Estudillo Room and Carnegie Lecture Hall at the Main <br />Library, the Titan Auditorium in the Marina Community Center, and the new AV equipment in the <br />Surlene Grant Community Meeting Room at the South Offices/Helen Lawrence Building. <br />Staff recommends the following actions: <br />·Award a construction contract for the Base Bid plus Bid Alternate No. 1 to EIDIM Group <br />(dba EIDIM AV Technology) in the amount of $670,798; <br />·Authorize the City Manager to negotiate and approve individual change orders up to 5%, <br />or $33,540, of the original contract amount; <br />·Authorize the City Manager to negotiate and approve change orders up to a cumulative <br />value not to exceed 11.2%, or $75,000, of the original contract amount; and <br />·Appropriate $890,000 from the Public Education and Government (PEG) Fund for the <br />Project. <br />BACKGROUND <br />Events held at several City public meeting rooms have been hampered by outdated audio-visual <br />Page 1 City of San Leandro Printed on 10/30/2019 <br />106