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File Number: 19-564 <br />Analysis <br />In August 2019, the City opened a formal Request for Proposals process and received two <br />proposals, from Solenis, LLC and the current supplier, SNF Polydyne. City staff used a <br />standardized rating matrix to rate the proposals for both quality of service and price. Each <br />company came to the WPCP to demonstrate their testing protocols and make their <br />recommendation of the most effective polymer. In addition, staff contacted references for both <br />companies. Solenis, LLC was the top-ranked proposal, largely because of their thorough testing <br />protocol and excellent references. <br />The Solenis product costs about 16% more than the competing product on a per-pound basis. <br />However, staff believes this price difference will likely be compensated for by engaging the <br />Solenis representative to optimize the process and ultimately using less polymer per pound of <br />solids treated. The WPCP maintains detailed records on the amount of polymer used per pound <br />of solids treated. These records will be used to compare the new polymer with the incumbent <br />polymer to determine differences in the total cost of the polymer. If the new polymer continues to <br />cost more than the current polymer or service levels fail to meet expectations, the City will retain <br />the right to return to SNF Polydyne. <br />At the beginning of Fiscal Year 2019-20, the City opened a purchase order with SNF Polydyne for <br />$48,654.92, based on a renewal agreement from their BACC bid. This is enough to supply <br />polymer through November 2019. However, in order to be sure that there is enough polymer to <br />last until the new polymer is fully tested, staff requests authorization to purchase an additional <br />$51,345.08 from SNF Polydyne, up to a total of $100,000. <br />Fiscal Impacts <br />There may be some increase in polymer expenditure in the second half of Fiscal Year 2020 as <br />the new polymer is tested and optimized. However, staff expects this to return to baseline in <br />subsequent years. Funding for purchase of polymer is through the WPCP’s Enterprise Fund <br />budget account 593-51-002-6290. <br />Budget Authority <br />Staff will request a purchase order for $82,000 with Solenis, LLC for the remainder of Fiscal Year <br />2019-20. In addition, staff will request a change order to purchase order number 57877 (with SNF <br />Polydyne) to increase the total amount to $100,000. While there are not sufficient funds in this <br />account for both encumbrances, staff anticipates there will be no need to fully expend both <br />purchase orders. While the account may be negative due to the encumbered funds, until the new <br />polymer is selected, staff does not expect to exceed the $315,000 budget for this fiscal year. <br />Attachments <br />·Request for Proposals No. 58012 <br />Attachment to Related Legislative File <br />·Non-Professional Services Agreement with Solenis, LLC. <br />PREPARED BY: Justin Jenson, Water Pollution Control Plant Manager <br />Page 2 City of San Leandro Printed on 10/30/2019 <br />121