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City of San Leandro <br />Meeting Date: December 2, 2019 <br />Staff Report <br />Agenda Section:File Number:19-618 CONSENT CALENDAR <br />Agenda Number:8.D. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:David Baum <br />Finance Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for City of San Leandro City Council Resolution Approving <br />Consulting Services Agreement for $156,000 with Eide Bailly LLC for <br />Accounting and Finance Assistance and Appropriating $156,000 from General <br />Fund Unrestricted Fund Balance <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council consider and approve the Consulting Services <br />Agreement with Eide Bailly LLC for accounting and finance (non-audit) assistance to the Finance <br />Department. Funding is available from salary savings through ongoing vacant department <br />positions, although an appropriation is required amounting to $156,000 from General Fund <br />Unrestricted fund balance. <br />BACKGROUND <br />The vacant Assistant Finance Director and the Account II positions give rise to a need for <br />accounting support services in the Finance Department. Currently, five permanent, full-time <br />positions in the Department remain vacant. <br />The City initially entered into an agreement with Francis Ngure on July 30, 2019 for audit and <br />finance assistance. That engagement has been successful and beneficial to the completion of <br />required activities. The scope of this work included closing the City’s financial books, preparing <br />for the year-end audit, and issuing the Comprehensive Annual Financial Report for year ended <br />June 30, 2019. <br />Analysis <br />The year-end work is progressing toward completion and on-going accounting support in the <br />Department is required. Eides Bailly presented the City a Proposal for Professional Consulting <br />Services and Accounting Support Services dated September 16, 2019 and an Engagement <br />Page 1 City of San Leandro Printed on 11/27/2019 <br />42