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City of San Leandro <br />Meeting Date: December 2, 2019 <br />Staff Report <br />Agenda Section:File Number:19-609 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City Council Resolution to Approve a Consulting Services <br />Agreement with Integrated Archive Systems (IAS) for Rubrik Cloud Data <br />Management Appliance and Software for the Amount of $107,045.76 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />execute an agreement with Integrated Archive Systems (IAS) to install and configure a Rubrik <br />Cloud Data Management Appliance and Software. The contract is valued at an amount of <br />$107,045.76. <br />BACKGROUND <br />The City of San Leandro’s data backup and recovery procedures have become outdated. <br />Advancements in technology have enabled data to be backed up with cloud-computing services, <br />making backups quicker and more reliable. <br />Analysis <br />The City of San Leandro’s Information Technology Division maintains data backup systems and <br />procedures to ensure all City data and IT systems are safe, secure and can be recovered, as <br />needed by City staff. This includes everything from single file recovery from accidental deletion to <br />full data center recovery in the event of a disaster or cyber incident. <br />The current strategy involves backing up data to an on-site media tape library machine and <br />services to relocate those tapes to a secure off-site location. Recovery involves maintaining an <br />electronic index of tapes, loading the proper tape into the library, and restoring the desired data. <br />While off-site, long-term storage is a best-practice for data backup, the current procedures do not <br />allow for quick, full system recovery nor do they enable restoration to secondary location, such as <br />the emergency operations center (EOC). <br />Page 1 City of San Leandro Printed on 11/27/2019 <br />135