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AlA020 <br />. �a CITY OF SAN LEANDRO <br />y�ogPoe{ <br />Project Manager: Frank Rivera/Debbie Pollart <br />Contractor/Consultant/Vendor: National Auto Fleet Group <br />Reso 2020.09 Att 3 <br />SOLE SOURCE JUSTIFICATION <br />Date: 12/28/2019 <br />Project Number: ContractAmount: $ 280,871.10 <br />242,633.11 <br />Project Description: Purchase of two new patch trucks for use in City paving operations, via Sourcewell <br />contract No. 081716 -NAF. <br />Notice: Purchases of goods or contracting for services over $5,000 without obtaining at least three <br />(3) quotes is a violation of City policy unless justified on one or more of the bases below. The City's <br />formal bidding process will normally apply to purchases over $25,000. <br />❑ Attach Requisition Form for Signature Approval <br />JUSTIFICATION FOR AWARD OF SOLE SOURCE CONTRACT <br />❑ Emergency PO request. Need for the service is of such an unusual and compelling urgency that the City of <br />San Leandro would be seriously injured unless it is permitted to limit the number of sources from which it <br />solicits bids or proposals. This justification is not met on the basis of a lack of planning. <br />❑ Staff solicited competitive bids and was unable to obtain three quotes from responsive vendors — Attach sheet <br />with company names, contact names and phone numbers of vendors contacted <br />❑ The service/product is only available from a single source and there is no acceptable substitute <br />❑ The item is directly procured from the original manufacturer and that supplier is the only source for such item <br />❑ Only one vendor can meet the necessary delivery date of <br />❑ Only one (1) Contractor/Consultant/Vendor who can provide unique/highly specialized item/ service <br />❑ Economy or efficiency supports award to existing contractor/consultant as a logical follow-on to work already <br />in progress under a competitively awarded contract <br />❑ Cost to prepare for a competitive procurement exceeds the cost of the work or item <br />❑ The item is an integral repair part or accessory compatible with existing equipment <br />® The item or service is essential in maintaining research or operational continuity <br />® The item/service is one with which staff members who will use the item/service have specialized training <br />and/or expertise and retraining would incur substantial cost in time and/or money <br />EXPLANATION: <br />Through Sourcewell national procurement contract No. 081716 -NAF, bids were procured for two new patch <br />trucks, to be used in City paving operations. N66e��_ <br />G <br />REQUESTOR SIGNATURE <br />City of San Leandro Sole Source Justification 2013 <br />