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File Number: 20-212 <br />work/task order and cost estimate based upon the individual requirements of a given application. <br />Project applicants are provided with the detailed cost estimate of any required environmental <br />work to be performed in advance and are fully responsible for the cost of any work performed by <br />the consultants. Project applicants are required to pay a deposit to the City for the full cost of the <br />work prior to any work commencing. A City deposit account was established for this purpose. <br />The total cost of all work to be performed by each firm will not exceed $300,000 annually with an <br />allowance to increase the budget by up to 25% with City Manager approval for urgent or <br />unexpected situations such as development projects requiring higher level or extended CEQA <br />analysis. The work of the selected consultants is paid from a City deposit account funded directly <br />by applicants’ deposits. Any planning applications requiring CEQA work that are expected to <br />exceed this amount, such as the preparation of an Environmental Impact Report (EIR), will be <br />separately contracted through a competitive selection process following a formal Request for <br />Proposals. <br />The Community Development Department has traditionally relied on outside environmental <br />planning firms to prepare independent environmental assessments on behalf of the City as <br />required by CEQA. Based on past workflow and future estimates of permit activity, staff opted to <br />reduce the on-call list for this term from three to two firms. One of the two firms recommended, <br />Rincon Consultants, Inc., previously provided the City with on-call services under a prior contract. <br />Both of the recommended firms have experience with San Leandro and local offices in Oakland <br />and San Francisco. None of the firms that responded to the RFQ have an office based in San <br />Leandro. <br />Legal Analysis <br />This report was reviewed by the City Attorney and approved as to form. <br />Fiscal Impacts <br />The work to be performed by the two recommended firms is fully funded by project applicants <br />through deposits placed into a deposit account, (Account number 701-220-2223). Approval of <br />this item will have no fiscal impact to the City because Planning staff will not allow the consultants <br />to begin work until the applicant deposits the appropriate CEQA fee amount into the deposit <br />account. <br />ATTACHMENTS <br />·Draft Consulting Services Agreement for Rincon Consultants <br />·Draft Consulting Services Agreement for SWCA Environmental Consultants <br />PREPARED BY: <br />Andrew J. Mogensen, AICP, Planning Manager <br />Page 2 City of San Leandro Printed on 6/10/2020 <br />428