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<br />REPORTS AND MISCELLANEOUS <br /> <br />1. Agency must submit the City-provided Quarterly Reports within 15 days of the end of the <br />each quarter. The Quarterly Reports shall reflect the number of persons served, and shall also <br />include a narrative section. The reports shall be submitted even if there are no specific numbers to <br />report, and the narrative report should describe why no specific numbers are reported. <br /> <br />2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement <br />claims using the City's invoice or comparable form with documentation of claim including copies of <br />time sheets (denoting specific hours for CDBG work performed), payroll stubs, DE3 or employment <br />or Agreement letter for personnel costs, invoices or billings. <br /> <br />3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis <br />based upon the City’s CDBG monitoring plan. <br /> <br />4. Human Services staff and members of the Human Services Commission (HSC) and <br />Housing Services Division staff will conduct at least one monitoring site visit per year. <br />257