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<br /> <br />CDBG Subrecipient Agreement between City of San Leandro and July 1, 2020 to June 30, 2021 <br />Centro Legal de la Raza – Rental Assistance Program Exhibit A Page 3 of 3 <br />● Due: by month one. <br /> <br />Activity (5): Complete any City of San Leandro-specific trainings on reports and/or miscellaneous <br />requirements outlined in Attachment B in the Addendum, including: <br />(a) creating and submitting quarterly and annualized reports; <br />(b) submitting monthly reimbursement claims using the City’s invoice or comparable form with <br />documentation, payroll stubs, DE3 or employment or agreement letter for personnel costs, invoices <br />or billings; <br />(c) review of the City’s Housing Services Division staff process for conducting CDBG desk <br />monitoring; and <br />(d) review of the City’s Human Services staff process for conducting annualized monitoring visits. <br />● Responsible: relevant program team staff. <br />● Measure: completion of required training/reviews <br />● Due: as dictated by the City. <br /> <br />Program Fill-up (Monitoring, Tracking, Evaluating, Reporting) | Sept. 1, 2020 - June 30, 2021 <br /> <br />Activity (1): implementation of program, receiving referrals, outreach, billing for services. <br /> <br />● Responsible: relevant program staff, corresponding departments. <br />● Measure: Minimum number of clients are being served per month/quarter (based on maximum <br />allocation per family outlined in the Addendum to RFP 58295, Rental Assistance (EFA) <br />guidelines, and application forms. <br />● Due: (by) Month four and ongoing. <br /> <br />REPORTS AND MISCELLANEOUS <br /> <br />1. Agency must submit the City-provided Quarterly Reports within 15 days of the end of each quarter. <br />The Quarterly Reports shall reflect the number of persons served, and shall also include a narrative <br />section. The reports shall be submitted even if there are no specific numbers to report, and the <br />narrative report should describe why no specific numbers are reported. <br /> <br />2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims <br />using the City's invoice or comparable form with documentation of claim including copies of time <br />sheets (denoting specific hours for CDBG work performed), payroll stubs, DE3 or employment or <br />Agreement letter for personnel costs, invoices or billings. <br /> <br />3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis based <br />upon the City’s CDBG monitoring plan. <br /> <br />4. Human Services staff and members of the Human Services Commission (HSC) and Housing <br />Services Division staff will conduct at least one monitoring site visit per year. <br />351