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File Number: 20-329 <br />services at the Boys & Girls Club, South Offices, and Farrelly Pool, which are currently all under <br />construction but planned for reopening during the fiscal year. The contract also includes an additional <br />amount not to exceed $19,269.60 for services that are provided as needed, such as floor waxing and <br />exterior window washing. <br />The contract services encompass 19 locations, including the City Hall complex, Public Works facilities, <br />all libraries, the Senior Community Center, the Marina Community Center, Parks and Recreation <br />buildings, and the San Leandro Family Aquatic Center. Services also include commercial kitchen <br />cleaning, and monthly upholstered chair cleaning and sanitization at specified facilities . <br />This amendment will allow staff the additional time to prepare and initiate a comprehensive RFP for a <br />new janitorial services contract in early 2021. <br />Previous Actions <br />·Resolution 2014-069 authorizing the City Manager to Execute A Non-Professional Services <br />Agreement with Flagship Facility Services, Inc. for citywide janitorial services for a sum <br />not-to-exceed $543,272 for 2014-2015 with annual extensions subject to CPI adjustment per <br />RFP 53282. <br />·Resolution 2017-154 authorizing the City Manager to execute a Non-Professional <br />Services Agreement between the City of San Leandro and Flagship Facility Services, Inc. for <br />Citywide Janitorial Services from November 6, 2017 through June 30, 2019 for not-to exceed <br />amounts of $589,750.08 for 2017-18 and $610,391.33 for 2018-2019. <br />·Resolution 2019-149 authorizing the City Manager to Execute Amendment No. 1 to the <br />Non-Professional Services Agreement with Flagship Facility Services, Inc. for Citywide Janitorial <br />Services for $709,674.60 plus an amount not to exceed $18,652.20 for additional unscheduled <br />services for fiscal year 2019-2020. <br />Fiscal Impacts <br />The amendment to the agreement will cost the City a total of $773,158.20 ($753,888.60 per year plus a <br />not-to-exceed amount of $19,269.60 for additional unscheduled services) for Fiscal Year 2020-2021. <br />The amendment will be funded by a City Council approved appropriation from unrestricted fund balance <br />from the Building Maintenance Fund 687. <br />Budget Authority <br />The agreement is for $753,888.60 plus $19,269.60 for Fiscal Year 2020-21 and will be charged to <br />account 687-18-001-5350 (Building Maintenance Fund). Janitorial Services are currently budgeted at <br />$677,546 for Fiscal Year 2020-21. The contract requires additional funding and requests City Council to <br />approve an appropriation of $95,612.20 from the Building Maintenance Fund unrestricted fund balance. <br />ATTACHMENT(S) <br />Attachment(s) to Staff Report <br />·Non-Professional Services Agreement between the City of San Leandro and Flagship Facility <br />Services, Inc. for Citywide Janitorial Services <br />·Amendment No. 1 to the Non-Professional Services Agreement between the City of San Leandro <br />Page 2 City of San Leandro Printed on 7/15/2020 <br />209