8I Consent 2020 0903 - Laserfiche WebLink

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File Number: 20-381 Prior to late 2018 and the advent of SB1 funding, limited Capital Improvement Project (CIP) funds were available for road repairs, resulting in a more than $150 million-dollar backlog of needed road repair/replacement work. Before the purchase of a new paver and the asphalt grinder, crack-sealing was the primary method utilized by City staff for in-house road maintenance. During last year’s paving season, the crack-sealer experienced a third and, in this case, final catastrophic failure. It was not cost-effective to repair it and staff finished the season utilizing a rental unit. In addition, staff has determined that with increased in-house paving operations, the existing crack-sealer was too small and not built to handle the current level of paving work. Analysis The Houston-Galveston Area Council (H-GAC) is the largest of 24 Councils of Government in Texas. It has been serving local governments for more than 40 years. H-GAC’s Cooperative Purchasing Program is known as HGACBuy and allows other local governments nationwide to enter into their contracts using their completely bid procurement process. Utilizing HGACBuy, staff procured a bid from Cimline Pavement Maintenance Group (based in Minnesota) for a new crack-sealer. The ‘local’ dealer is ICC Equipment, located in Sacramento. Although the established replacement schedule of 15 years was not met, to date $25,914 has been paid into the garage fund balance for replacement of this piece of equipment. The balance of funding will come from the Gas Tax-RMRA (SB1) fund. Budget Authority The Fiscal Year 2020-21 Vehicle Purchasing Account 690-16-002-7510 has a budget and balance of $391,413. Because this purchase is out of cycle (not scheduled for FY 2020-21), staff requests an appropriation of $25,914 from the Equipment Repair and Maintenance Fund (690) balance. Staff also requests the following fund budget transfer of $35,617 as follows: ·Reduce Gas Tax-RMRA Account 140-31-057-6172 by $(35,617) ·Budget Transfer Out from the Gas Tax-RMRA Account 140-99-901-8410 for $35,617 ·Budget Transfer Into the Equipment Repair and Maintenance Account 690-3950 for $35,617 ·Increase Equipment Repair and Maintenance Account 690-16-002-7510 by $35,617 The total of the appropriation and fund balance transfers will cover the $61,531 cost of the replacement equipment. ATTACHMENT Attachments to Staff Report ·Equipment Quote PREPARED BY: Debbie Pollart, Director, Public Works Department Page 2 City of San Leandro Printed on 9/2/2020 2390