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File Number: 20-476 <br />with City staff, but is recommended because it will enable faster completion of the project. The <br />City could alternatively delay this project until such time as staff is available to perform the work or <br />delay several current projects to make City staff available to manage the project. Staff has <br />experience with park projects and shoreline permitting. Staff would likely hire an outside <br />consultant for assistance with public outreach and any other specialty tasks. The proposed <br />consultant will act as the City’s representative and project manager through design and <br />construction of the project allowing the continuation of existing projects and bringing specialty <br />expertise to this unique project. <br />A request for proposal for staff Augmentation: Capital Improvement Project Manager was posted <br />on the City’s website and emailed to firms that have expressed interest in working with the City. <br />This effort resulted in the receipt of nine proposal. Staff ranked the proposals and selected the <br />three most qualified firms with extensive experience in boat harbors and waterfronts for video <br />interviews. Griffin Structures, Inc. was selected based upon their demonstrated technical <br />competence and the experience of their proposed staff. <br />Griffin has experience managing park and marina projects. They are familiar with the permitting <br />process, the nuances of working in and adjacent to the waterfront and building consensus for <br />shoreline projects. Their experience includes working on a park and marina for Newport Beach <br />as well as the Avila Beach development in San Luis Obispo County. <br />The scope of this contract is project management during the pre-design, design, and permitting <br />portion of the project and is anticipated to require 18 months of effort. The effort required is <br />difficult to quantify and will vary depending on outside factors such as the level of interest in the <br />project among the neighborhood, the quality of the plans prepared by the design consultants, or <br />conditions imposed by regulatory agencies. As a result, Griffin’s work under this contract will be <br />on a time and materials basis. Changes to the scope of work may be necessary to respond to <br />new information and/or to include additional items of work necessary for a complete product. In <br />order to resolve these issues in a timely fashion and avoid delaying work, staff requests <br />authorization to issue individual agreement amendments to the contract up to 5% and cumulative <br />agreement amendments up to 15% of the original contract. <br />Current Agency Policies <br />·Advance projects and programs promoting sustainable economic development, including <br />transforming San Leandro into a center for innovation <br />·Maintain and enhance San Leandro’s infrastructure <br />·Support and implement programs, activities and strengthen communication that enhances <br />the quality of life and wellness, celebrates the arts and diversity and promotes civic pride <br />Previous Actions <br />·On April 20, 2020 through Resolution 2020-039, City Council rescinded Resolution 2020- <br />020 and approved and approved a DDA with Cal Coast Companies LLC, Inc. to develop <br />the Shoreline area and committing the City to installing this project . <br />·On February 24, 2020 through Resolution No. 2020-020, City Council approved a DDA <br />Page 3 City of San Leandro Printed on 11/11/2020