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6 <br /> <br />Consultant will staff the EWG. Such support includes: preparing agendas, facilitating group sessions, <br />providing presentations and reports, and recording notes and summaries of EWG meetings. <br />The EWG determines the regularity of meetings, but Consultant recommends monthly meetings during <br />the initial stages of the engagement. Thus, EWG members may be asked to attend monthly meetings <br />of 1-2 hours per meeting. Periodically, EWG members will be asked to meet for longer periods to <br />engage in deeper discussions and provide feedback and guidance. EWG meetings will be held via <br />Zoom with the capacity for breakout subgroups. <br />Activity Three: Data/Materials/Reports Timeline: Ongoing <br />Throughout the engagement, Consultant will provide data, materials, and presentations to the EWG, <br />the community advisory task force and the equity and race team as needed. Each phase of the due <br />diligence process––interviews, surveys, focus groups, document review and research––provides data <br />points that will build EWG awareness and understanding. <br />Data is also used to support targeted recommendations and strategies. <br />Regularity of reporting will be determined by the EWG and will be informed by the work plan and <br />conform to project progress. It is assumed that reporting will be more frequent in the early stages of the <br />project to ensure that Consultant is meeting the needs of the Client. Communication formats include <br />PDF, Word, PowerPoint, and Excel. <br />Activity Four: Consultation Timeline: Ongoing <br />Consultant will provide consultation and counsel––on an as needed basis––to the City’s executive <br />leadership team, including the Mayor and City Manager, and the Chief of Police regarding the <br />application, interpretation and communication of issues related to equity, Targeted Universalism, and <br />belonging. <br />Consultant will serve as a thought partner with the City’s executive leadership team and the Chief of <br />Police to respond to community interactions, employment barriers and opportunities, and to develop <br />and support proactive actions, strategies and solutions. <br />Deliverable One – Equity Plan Timeline: August 2021 – October 2021 <br />Consultant will prepare a City Equity Plan (Plan) that includes due diligence findings and analysis and <br />EWG approved recommendations that have been informed by community advisory task force and <br />equity and race team feedback and input. The Plan will include: <br />• Assessment of City organizational practices, policies, culture, operations, and structures in relation <br />to: <br />o Bridging – eliminating siloed departments and functions and improving knowledge, <br />understanding, trust and communication between segments within the City and between <br />community and City. <br />o Belonging – creating a work environment and culture where everyone belongs. <br />o Prevention – decreasing disparities, improving access. <br />o Protection – preserving the safety and well-being of the City’s residents. <br />• Recommendations and Strategies that are prioritized and targeted, based on proven results to <br />enhance Belonging. Recommendations and strategies will include: