Laserfiche WebLink
Alameda CTC Agreement No. A21-00XX <br />Project No. XXXX <br /> <br />Page 6 of 16 <br />also include detailed supporting documentation for the total PROJECT costs with the reimbursable portion of <br />the total costs clearly identified. Supporting documentation for the Request for Reimbursement packages <br />includes copies of invoices from vendors, consultants, or contractors and summaries of eligible PROJECT <br />SPONSOR staff time charges. PROJECT SPONSOR may suggest an alternative method, subject to approval in <br />advance by ALAMEDA CTC, to document staff costs charged to the PROJECT. <br /> <br />18. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log in a format <br />approved by ALAMEDA CTC upon ALAMEDA CTC’s request, if the PROJECT includes the acquisition of <br />right-of-way and/or the relocation or protection of utility facilities. PROJECT SPONSOR shall also provide a <br />monthly update of the right-of-way acquisition plan to ALAMEDA CTC. <br /> <br />19. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance <br />with this AGREEMENT, including documentation of activities, performance, progress reports, final report, <br />expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting <br />requirements as described in Appendix C: Alameda CTC Request for Reimbursement and Reporting <br />Requirements in one central location for a period of not less than five (5) years after the later of (i) ALAMEDA <br />CTC’s payment of the final invoice, (ii) the PROJECT SPONSOR’S submittal of the Final Report for ALAMEDA <br />CTC ADMINISTERED FUNDS under this AGREEMENT, and (iii) the end of the PROJECT’S established “Years <br />of Effectiveness” period (as identified in Appendix G: Transportation Fund for Clean Air Policies and <br />Requirements) if any TFCA funds are provided under this AGREEMENT. <br /> <br />a. PROJECT SPONSOR and PROJECT SPONSOR’s contractors and subcontractors shall each <br />maintain and make available for inspection and audit all books, documents, papers, <br />accounting records, and other evidence pertaining to the performance of such contracts, <br />including, but not limited to, the costs of administering those various contracts. <br /> <br />b. PROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect, <br />audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA <br />CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final <br />Report. The same access also shall be granted to BAAQMD or its authorized <br />representatives for TFCA funds obligated by this AGREEMENT. <br /> <br />20. PROJECT SPONSOR shall comply with all of the following publicity requirements to inform <br />the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT. <br /> <br />a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the <br />approved ALAMEDA CTC logo, where practical, on construction informational signs, <br />vehicles or equipment operated or obtained as part of the PROJECT, and on any publically <br />distributed information (e.g., fact sheets, flyers, brochures, maps, schedules, websites, press <br />releases), created for or associated with the PROJECT. For TFCA funding obligated through <br />this AGREEMENT, SPONSOR shall also credit the BAAQMD as a funding source and display <br />the BAAQMD-approved TFCA logo. <br /> <br />b. PROJECT SPONSOR shall provide updated and accurate PROJECT information on the <br />PROJECT SPONSOR’s website, or create such a website if none exists, and provide a link to <br />ALAMEDA CTC website. <br />153