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File Number: 21-014 <br />Advanced IPM will provide monthly and periodic services at twenty-five City sites including City <br />Hall, Public Safety buildings, community centers, libraries, fire stations, Public Works and the <br />Water Treatment Plant. Services included inspection and treatment for ants, roaches, spiders, <br />rodents, and bed bugs. Services not specified in the monthly pricing will be provided, as <br />requested, and priced per occurrence based on the Call-out Services pricing schedule. The <br />contractor will make every effort to use the least toxic pesticides, only as necessary, in <br />accordance with the City’s Integrated Pest Management Policy. <br />Advanced IPM provided an original cost proposal for monthly services totaling $21,076 for twelve <br />months of service. At the City’s request, rodent services at the San Leandro Marina were <br />changed from a quarterly interval to a monthly interval. This increased the price to $21,796 <br />($1,816.33 per month). The initial term of the contract will be sixteen months at a total cost of <br />$29,061.28. Staff is also requesting an additional amount not to exceed $7,000 for callout <br />services for rodents, spiders, and flying insects that is not included in the monthly contract pricing. <br />The total cost of the contract, including the four one-year extensions, is estimated at $150,000. <br />Budget Authority <br />If the contract is authorized by the City Council, staff will execute a purchase order for $7,265.32 <br />for monthly services (four months) and an amount not to exceed $2,000 for callout services for <br />Fiscal Year 2020-2021; and a purchase order for $21,795.96 for monthly services and an amount <br />not to exceed $5,000 for callout services for Fiscal Year 2021-2022. There is sufficient budget in <br />account 687-18-001-5340 in Fiscal Year 2020-2021. Staff is anticipating that the account will <br />have a sufficient budget in Fiscal Year 2021-2022 pending City Council approval of the budget. <br />Therefore, no additional appropriations are requested. The four one-year term extensions are <br />subject to budget approval in future years. <br />ATTACHMENT(S) <br />Attachment(s) to Staff Report <br />·Request for Proposals for Citywide Pest Control Services, RFP No. 58505 <br />Attachment(s) to Related Legislative File <br />·Non-Professional Services Agreement between the City of San Leandro and Advanced IPM <br />for Citywide Pest Control Services <br />PREPARED BY: Jennifer Auletta, Deputy Public Works Director, Public Works Department <br />Page 2 City of San Leandro Printed on 1/27/2021 <br />30