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compliance with section “XI. PROJECT COMPLETION,” and upon the <br />Authority’s acceptance of the project. <br /> <br />The Authority will reimburse the grantee for expenses necessary to the project <br />when documented by appropriate receipts. Hourly rates billed to the Authority shall <br />be equal to the actual compensation paid by grantee to employees, which may <br />include employee benefits. The grantee shall require its employees to keep records <br />of their time spent on the project for purposes of documenting the employee time <br />billed to the Authority. The Authority will reimburse travel and related expenses at <br />actual costs not to exceed the state employee rates as identified on the California <br />Department of Human Resources (CalHR) website under travel reimbursements for <br />state employees. The Authority may reimburse in excess of the state employee <br />rates upon documentation that these rates are not reasonably available to the <br />grantee. <br /> <br />The grantee shall request disbursements by filing with the Authority a fully <br />executed “Request for Disbursement” form (available from the Authority). The <br />grantee shall include in the form its name and address, the number of this <br />agreement, the date of the submission, the amount of the invoice, the period during <br />which the work was actually done, and an itemized description, including time, <br />materials, and expenses incurred, of all work done for which disbursement is <br />requested. The form shall also indicate cumulative expenditures to date, <br />expenditures during the reporting period, and the unexpended balance of funds <br />under the grant agreement. <br /> <br />An authorized representative of the grantee shall sign the form. Each form shall be <br />accompanied by: <br /> <br />1. All receipts and any other source documents for direct expenditures and costs <br />that the grantee has incurred. <br /> <br />2. Invoices from contractors that the grantee engaged to complete any portion of <br />the work funded under this agreement and any receipts and any other source <br />documents for costs incurred and expenditures by any such contractor, unless <br />the Executive Officer makes a specific exemption in writing. <br /> <br />3. A progress report summarizing the current status of the project and the work for <br />which the grantee is requesting disbursement. <br /> <br />The grantee’s failure to fully execute and submit a Request for Disbursement form, <br />including attachment of supporting documents, will relieve the Authority of its <br />obligation to disburse funds to the grantee unless and until the grantee corrects all <br />deficiencies. <br /> <br />28