Reso 2021-062 Columbia Electric Construction Contract

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RESOLUTION THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO.2021-062 RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO AWARD A CONSTRUCTION CONTRACT TO COLUMBIA ELECTRIC IN THE AMOUNT OF $245,442, FOR THE DAVIS STREET/CARPENTIER STREET HYBRID BEACON PROJECT, PROJECT NO. 2016.0550; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% OF THE ORIGINAL CONTRACT AMOUNT; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CUMULATIVE CHANGE ORDERS UP TO 15% OF THE ORIGINAL CONTRACT AMOUNT; AND TO APPROPRIATE $110,000 FROM THE DEVELOPER FEES FOR STREET IMPROVEMENT FUND BALANCE TO COMPLETE THE PROJECT (PROVIDES FOR A HAWK PEDESTRIAN SIGNAL TO CROSS DAVIS STREET AT THE CARPENTIER STREET INTERSECTION) WHEREAS, the City of San Leandro did, on March 17, 2021, publicly open, examine and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and WHEREAS, said proposals were submitted to the Engineering and Transportation Director who has found that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work. NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows: That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder therefore, to wit Columbia Electric, in the amount of $245,442; and That the City Manager or his designee is authorized to negotiate and approve individual change orders up to 5% (or $12,272) of the original contract amount; and That the City Manager or his designee is authorized to negotiate and approve cumulative change orders up to 15% (or $36,816) of the original contract amount; and That an appropriation of $110,000 from the Developer Fees for Street Improvements Fund Undesignated Fund Balance are appropriated to the project account 120-38-388 to fund the project. BE IT FURTHER RESOLVED: That if the above named contractor is unable to execute the contract, then the City Manager is authorized to award this contract to the next lowest responsive bid by a responsible bidder, execute all documents to effect the award, and take all actions necessary to recover any bid security from the low bidder necessary to make the City whole in its acceptance of the lowest bid.