Reso 2021-085 Contract American Pavement Systems

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RESOLUTION THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO.2021-085 RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO AWARD A $3,656,891 CONSTRUCTION CONTRACT TO AMERICAN PAVEMENT SYSTEMS, INC. FOR THE ANNUAL STREET SEALING 2019-2021 PROJECT, PROJECT NO.2021.0070; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 10% ($365,690) OF THE ORIGINAL CONTRACT AMOUNT; AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CHANGE ORDERS UP TO A CUMULATIVE VALUE NOT TO EXCEED 20% ($731,380) OF THE ORIGINAL CONTRACT AMOUNT. (PROVIDES FOR THE APPLICATION OF PREVENTIVE MAINTENANCE TREATMENTS ON CITY STREET SEGMENTS IN THE 2020 AND 2021 ASPHALT MAINTENANCE ZONES AND AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDERS UP TO 20% OF THE CONTRACT AMOUNT) WHEREAS, the City of San Leandro did, on May 18, 2021, publicly open, examine and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and WHEREAS, said proposals were submitted to the Engineering and Transportation Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and WHEREAS, the subject project is categorically exempt from the California Environmental Quality Act; and WHEREAS, the Bay Area Air Quality Management District awarded the City of San Leandro a grant, for the implementation of a road diet with Class IV bike lanes on Fairmont Drive; and WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and insure that the City completes projects and products that are to the City's highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare. NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows: That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder to wit, American Pavement Systems, Inc., in the amount of $3,656,891; and