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File Number: 21-441 <br />$64,418.22 includes a Consumer Price Index adjustment of 1.84%, cost increases for cleaning of <br />newly opened facilities (South Offices, Farrelly Pool, Boys & Girls Club) and reflects a decrease <br />in costs for the San Leandro Family Aquatic Center that will return to seasonal pool service. The <br />contract also includes an additional amount not to exceed $23,223.57 for floor and window <br />cleaning services that are provided as needed. The pricing structure is included in the <br />amendment as Exhibit B. <br />The amendment of the contract will allow staff the additional time to prepare and initiate a <br />comprehensive RFP to procure janitorial services which has been delayed due to the pandemic. <br />Previous Actions <br />·Resolution No. 2014-069 authorizing the City Manager to Execute A Non-Professional <br />Services Agreement with Flagship Facility Services, Inc. for citywide janitorial services for <br />a sum not-to-exceed $543,272 for 2014-2015 with annual extensions subject to CPI <br />adjustment per RFP 53282. <br />·Resolution No. 2017-154 authorizing the City Manager to execute a Non-Professional <br />Services Agreement between the City of San Leandro and Flagship Facility Services, Inc. <br />for Citywide Janitorial Services from November 6, 2017 through June 30, 2019 for not-to <br />exceed amounts of $589,750.08 for 2017-18 and $610,391.33 for 2018-2019. <br />·Resolution No. 2019-149 authorizing the City Manager to Execute Amendment No. 1 to <br />the Non-Professional Services Agreement with Flagship Facility Services, Inc. for Citywide <br />Janitorial Services for $709,674.60 plus an amount not to exceed $18,652.20 for <br />additional unscheduled services for fiscal year 2019-2020. <br />·Resolution No. 2020-095 authorizing the City Manager to Execute Amendment No. 2 to <br />the Non-Professional Services Agreement with Flagship Facility Services, Inc. for Citywide <br />Janitorial Services for $753,888.60 plus $19,296.60 for additional unscheduled services <br />for fiscal year 2021-2022. <br />Fiscal Impacts <br />The amendment to the agreement will cost the City a total of $796,242.21 ($773,018.64 plus <br />$23,223.57 for additional unscheduled services) for Fiscal Year 2021-2022. The amendment will <br />be funded by the City Council adopted budget for Fiscal Year 2021-2022 plus a one-time <br />appropriation from unrestricted fund balance from the Building Maintenance Fund 687 to account <br />687-18-001-5350. <br />Budget Authority <br />The agreement cost is $796,242.21. The Fiscal Year 2021-2022 budget for Janitorial Services in <br />account 687-18-001-5350 is $702,546. Staff requests that the City Council approve an <br />appropriation of $93,697 from the Building Maintenance Fund unrestricted fund balance to <br />provide the additional funding. <br />Page 2 City of San Leandro Printed on 7/15/2021 <br />689