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Alameda CTC Agreement No. A19-0069 <br />Project No. 1468020 <br /> <br />Appendix C – Page 1 <br />APPENDIX C <br />REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS <br />The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports. Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated <br />below with an “X”. <br />REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING <br />FREQUENCY AND DUE DATES <br />Frequency <br />Required (as checked) Minimum Frequency Period Covered Due Dates <br />☐ Monthly (once every month) One month By 30 days following the end of billed activity <br />☐ <br />Quarterly (once every 3 months) Quarter 1: 7/1– 9/30 <br />Quarter 2: 10/1 – 12/31 <br />Quarter 3: 1/1– 3/31 <br />Quarter 4: 4/1– 6/30 <br />By October 31st <br />By January 31st <br />By April 30th <br />By July 31st <br />☒ Semi-annually <br />(once every 6 months) <br />Quarters 1 & 2: 7/1 – 12/31 <br />Quarters 3 & 4: 1/1 – 6/30 By January 31st <br />By July 31st <br />☐ Annually <br />(TFCA Annual Report) <br />Fiscal Year: 7/1 – 6/30 <br /> By July 31st <br /> <br />☒ Final Request for <br />Reimbursement <br />Any work period eligible <br />under Appendix B. Must be submitted prior to the <br />Agreement Expiration Date <br />Notes: 1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month. <br />2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still required. 3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for Alameda CTC progress reports and invoices. 4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible for reimbursement. <br />REQUEST FOR REIMBURSEMENT AND REPORTING FORMS <br />Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included in the link below for progress reporting, final reporting, request for reimbursements, and requests for <br />amendments to this funding agreement. Note that the format and required content of these forms is subject <br />to change. <br />List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/ <br /> <br />1. Request for Reimbursement (RFR) Form <br />2. Alameda CTC Progress Report Form <br />3. Alameda CTC Final Report Form <br />4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report) <br />5. Amendment Request Form <br />137