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<br /> <br />Consulting Services Agreement between City of San Leandro and June 15, 2021 <br />AssetWorks LLC for Fleet Software Upgrades Page 2 of 14 <br />this Agreement. Maintenance fees not covered herein will be included in City’s current maintenance fee <br />schedule separately. In the event of a conflict between this Agreement and Consultant’s proposal, attached <br />as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant <br />for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The <br />payments specified below shall be the only payments from City to Cons ultant for services rendered <br />pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. <br />Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services <br />performed by more than one person. <br /> <br />Consultant and City acknowledge and agree that compensation paid by City to Consultant under this <br />Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, <br />including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties <br />further agree that compensation hereunder is intended to include the costs of contributions to any pensions <br />and/or annuities to which Consultant and its employees, agents, and subcontra ctors may be eligible. City <br />therefore has no responsibility for such contributions beyond compensation required under this Agreement. <br /> <br />2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the <br />term of this Agreement, based on the cost for professional services performed and <br />reimbursable costs incurred prior to the invoice date, unless otherwise provided such as <br />prepaid annual maintenance fees. Invoices shall contain the following information for <br />professional services: <br /> <br />▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; <br /> <br />▪ The beginning and ending dates of the billing period; <br /> <br />▪ A Task Summary containing the original contract amount, the amount of prio r billings, <br />the total due this period, the balance available under the Agreement, and the <br />percentage of completion; <br /> <br />▪ At City’s option, for each work item in each task, a copy of the applicable time entries <br />or time sheets shall be submitted showing the name of the person doing the work, the <br />hours spent by each person, a brief description of the work, and each reimbursable <br />expense; <br /> <br />▪ The total number of hours of work performed under the Agreement by Consultant and <br />each employee, agent, and subcontractor of Consultant performing services <br />hereunder; <br /> <br />▪ The Consultant’s signature; <br /> <br />▪ Consultant shall give separate notice to the City when the total number of hours <br />worked by Consultant and any individual employee, agent, or subcontractor of <br />Consultant reaches or exceeds 800 hours within a 12 -month period under this <br />Agreement and any other agreement between Consultant and City. Such notice shall <br />include an estimate of the time necessary to complete work described in Exhibit A and <br />DocuSign Envelope ID: A8B65E6E-4CA7-49F1-A409-D0C68BFF25C5