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Accounting Rules for In -House Employee Services <br />GRANTEES must follow these accounting practices for services performed by its <br />employees to be eligible for reimbursement: <br />• Maintain time and attendance records as charges are incurred, identifying the <br />employee through a name or other tracking system, and that employee's actual <br />hours worked on the PROJECT. <br />• Time estimates, including percentages, for work performed on the PROJECT are <br />not acceptable. <br />• Time sheets that do not identify the specific employee's actual hours worked on <br />the PROJECT are not acceptable. <br />• Costs of the salaries and wages must be calculated according to the GRANTEE'S <br />wage and salary scales, and may include benefit costs such as vacation, health <br />insurance, pension contributions and workers' compensation. <br />• Overtime costs may be allowed under the GRANTEE's established policy, <br />provided that the regular work time was devoted to the same PROJECT. <br />• May not include overhead or cost allocation. These are the costs generally <br />associated with supporting an employee, such as rent, personnel support, IT, <br />utilities, etc. <br />• If planning to Claim IN-HOUSE EMPLOYEE SERVICES Costs, provide a sample <br />timesheet for OGALs review to confirm these accounting practices are being <br />followed. <br />