Reso 2021-173 Accept Grant Funds for Redevelopment of Memorial Park 1105 Bancroft

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VI. ACCOUNTING AND AUDIT SECTION Contact the DPR Audits Office for questions about the following requirements. Accounting Requirements GRANTEES must use accounting practices that: • Provide accounting data that clearly records costs incurred on the PROJECT and accurately reflects fiscal transactions, with the necessary controls and safeguards. Provide good audit trails, especially the source documents (purchase orders, receipts, progress payments, invoices, timecards, cancelled warrants, warrant numbers, etc.) specific to the PROJECT. Accounting Rules for Employee Services (IN-HOUSE EMPLOYEE SERVICES) GRANTEES must follow these accounting practices for employee services: • Maintain time and attendance records as charges are incurred, identifying the employee through a name or other tracking system, and that employee's actual time spent on the PROJECT. • Time estimates for work performed on the PROJECT are not acceptable. • Time sheets that do not identify the specific employee's time spent on the PROJECT are not acceptable. • Costs of the salaries and wages must be calculated according to the GRANTEE's wage and salary scales, and may include benefit costs such as "workers' compensation." • Overtime costs may be allowed under the GRANTEE's established policy, provided that the regular work time was devoted to the same PROJECT. State Audit Grants are subject to audit by APR. (see Audit Checklist). All PROJECT records must be retained for five years after final payment was received. The GRANTEE must provide the following when an audit date and time has been confirmed by APR: • All PROJECT records, including the source documents and cancelled warrants, books, papers, accounts, time sheets, or other records listed in the Audit Checklist or requested by the APR. • An employee having knowledge of the PROJECT and its records to assist CPR's auditor. W