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File Number: 22-051 The Police Department did not purchase any vehicles in Fiscal Year 2020-2021 during the scheduled replacement cycle. Funds were budgeted to replace vehicles through their normal replacement cycle; however those funds were reallocated. Therefore, no vehicles were purchased, causing excessive mileage and costly repairs to the current fleet. Due to the high mileage on current vehicles, maintenance and repair costs have significantly increased. For comparison, in 2019 when many of the vehicles still had the five year/100,000 mile extended warranty, a total of $93,854 was spent in repairs for all fleet vehicles. In 2020, $145,926 was spent on repairs, a $52,000 (55%) increase. If the City continues to defer the purchase of patrol vehicles, costs will increase. Additionally, the safety of officers driving vehicles with high mileage is a concern as these vehicles are sometimes driven at high speeds getting to a call for service to protect the community. The department currently has twenty-nine marked patrol cars in service including four K-9 Units; ten of those cars have over 80,000 miles. Excessive mileage was placed on current vehicles in the fleet. As a result, eleven vehicles, (nine patrol vehicles and two CID vehicles) are no longer in serviceable condition and were taken out of service. These vehicles were retired due to high mileage and some were involved in traffic accidents. This resulted in totaling the vehicles because the cost to repair would exceed their value. Staff will replace eight of the nine marked patrol vehicles that were taken out of service. If enough money exists in the budget, three more vehicles will be purchased this fiscal year. This will allow officers to drive newer vehicles, and reduce the miles on high mileage vehicles until they are taken out of service. Analysis Purchasing these vehicles will continue to improve current vehicles’ conditions, which have deteriorated over time due to an extended, and inconsistent replacement cycle. The proposal for the replacement of eight patrol vehicles is attached to the staff report, as well as outfitting costs associated for a “patrol ready” vehicle. The competitive bid process for these eight vehicles was completed and will not exceed $364,820.75 for the purchases of the eight vehicles. Three Dodge Chargers will be purchased at Elk Grove Auto Group and staff will purchase three Ford Interceptor’s and two Hybrid Ford Interceptors at San Leandro Ford. Once the vehicles are purchased and received, staff expects to pay Priority One approximately $149,001.44 to outfit all eight vehicles. Fiscal Impacts This project will cost $513,822.19, which requires no adjustment to the FY2021-2022 Adopted Budget. This amount includes the inspection, delivery, sales tax, equipment purchasing, and installation of all necessary equipment. There will be no off-setting revenues for this project. Page 2 City of San Leandro Printed on 2/3/2022