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File Number: 22-092 Analysis The construction of the project is complete. However, the current change orders reached the existing contract change order cap approved with the award of the project. Authorizing an increase in the change order cap from 27% to 37% or $316,705 to $434,000, an increase of $117,295, will enable staff to complete the project closeout, and pay the Contractor for the entirety of work completed. Various items of work, including construction of frontage improvements at the Boys and Girls Club, repair of the trench drains at the Village Marketplace, replacement of ADA truncated domes, and several locations of sidewalk and driveway repair were added to the contract in order to respond to urgent needs, resident requests, and City Council/City Manager requests. These additions resulted in $160,740 of additional scope for the Contractor, or approximately 13.7% of the contract. The largest change to this project was the addition of tree removals to the Contractor’s scope of work. Many of the repairs completed by this project were due to damage caused by invasive street tree roots. In prior contracts, the Contractor and the Engineering Inspector would work with the Arborist from the Public Works Department to determine whether or not a street tree that caused the sidewalk damage was to be removed. After determining a tree was to be removed, the tree section of the Public Works Department would remove the trees that could not be saved, allowing the Contractor to complete the sidewalk replacement. However, due to staffing shortages and COVID pandemic delays, the Public Works Department was not able to remove the trees for this contract, and the Contractor had to perform these removals. This resulted in $263,850 of additional scope for the Contractor, or approximately 22.5% of the contract. Change order requests to date for this contract are summarized in the Fiscal Impact section below. Authorizing an increase in the change order cap will allow staff to provide payment to the contractor for the increases in scope under the current contract. An increase of 10% ($117,295) to the existing contract change order cap is necessary to cover the costs of the extra work completed to date. No additional appropriation is needed to cover the costs of the additional work. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure. Previous Actions ·On November 18, 2019, by Resolution No. 2019-189, the City Council awarded a construction contract to Spencon Construction, Inc. for $1,172,980 and appropriated $170,000 in Measure B Funds. Applicable General Plan Policies Page 2 City of San Leandro Printed on 3/16/2022