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File Number: 21-732 residents and City Council. On November 4, 2014, voters in Alameda County passed Measure BB tax measures with the goal of improving local roadways as one of their main objectives. In addition, voters in San Leandro passed Measure HH tax measures as a guaranteed funding source for essential City services, including improvement to local roadways. This project will involve pavement work on 88 street segments comprised of 11 arterial streets, 13 collector streets, and 64 local streets. The project has a total project cost of approximately $14,500,000. A tentative list and location map of the street segments to be restored is attached. This list is subject to change based on information discovered during the design phase. The streets within the project will receive either replacement of the top layer of asphalt or a 3/8” rubberized seal. Streets in need of complete reconstruction are not included in the project because the cost of that work would require a significant reduction in the number of streets included and result in a lower overall pavement condition for the City. Staff anticipates that reconstruction of streets with failed pavement will resume with the following street pavement project. The project also includes improvements to bike and pedestrian access within the project limits, curb ramps, and sewer point repairs. To accelerate project delivery four contracts will be bid: ·Curb ramp repairs ·Sanitary sewer point repairs ·Paving surface seal improvements (asphalt rubber cape seal) ·Paving rehabilitation (mill and fill) Analysis A consultant is needed to provide design services and prepare construction documents for the surface seal work and paving rehabilitation (mill and fill) work. The scope of work includes design of items such as Rapid Rectangular Flashing Beacons (RRFBs), sidewalk bulb outs, and landscape planters as appropriate. A request for proposals for design of street pavement repair was issued in 2017 that resulted in responses from three design firms. NCE was the top ranked firm and has successfully completed one project with the City. A second project with NCE is near the end of the design phase, and staff proposes to contract with NCE again for this project. This will be the third and final contract issued based on their rank as the most qualified firm from the previous selection process. This contract represents staff’s current understanding of the work required. This contract includes tasks for project management, field investigations and review of existing conditions, pavement design, utility coordination and permitting, review, and assist staff to identify defective sewer lines for repair, as well as preparation of bid and construction documents for both street paving surface seal and rehabilitation treatments. Also included are costs for bid support and assistance during construction. Occasionally, changes to the scope of contracts are necessary to respond to new and previously unknown information or to include unanticipated additional items of work necessary for a complete product. For example, street selections for improvements may change based on the result of field surveys and ‘Complete Streets’ evaluations that are completed during the design process may identify additional improvements which should be added to the project at selected locations. To resolve these issues in a timely fashion and avoid delaying completion of the bid documents for this project, staff requests authorization to issue individual contract amendments to the consultant up to 10%, or $106,500 each, and cumulative contract amendments up to 25%, or $266,250 of the original contract amount. Page 2 City of San Leandro Printed on 4/13/2022