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Consulting Services Agreement between City of San Leandro and March 22, 2022 NCE for Annual Street Paving 21-23 Exhibit A – Page 5 of 12 Scope of Services: Task 1 – Project Management & Meetings Consultant will provide an experienced Project Manager to serve as the City’s single point of contact on the contract who will have primary responsibility for coordinating the efforts of the Project team and subconsultants. Project Manager will arrange a kick-off meeting as well as monthly project coordination meetings held with the City and the design team via video conference or at Consultant and/or City offices depending on meeting needs and preferences. Consultant will prepare agendas and meeting summaries following the meeting. Project status updates: Coordinate, prepare and distribute electronic copies (pdf) of agendas and meeting summaries, and participate in up to 20 Project design coordination meetings for an expected project design duration of one (1) year through the end of construction documents (not including bidding and construction support phases). Task 2 – Field Review and Pavement Treatment Selection Consultant will perform a preliminary field review of the City’s street list to confirm the selected treatments. Review will consider readily observable pavement conditions, drainage problems, evidence of subgrade problems, traffic, pedestrian and bike use, as well as other field constraints such as geographic location and grade issues as they pertain to preliminary pavement treatment selection. Consultant shall discuss concerns and any proposed revisions to the street selections with City staff upon completion of the preliminary field review. Consultant and the City will then finalize the project street list to be included in the following civil design tasks and construction documents. After the preliminary field review, Consultant shall complete a detailed pavement condition survey of each street section. This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Base repairs will be marked in the field on the pavement in white paint, numbered, and limits verified with the City for inclusion in the bid documents. A visual survey of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Curb repair recommendations will be limited to only those sections of curb and gutter that are damaged to the extent that they will affect pavement rehabilitation (i.e., tree root damage extending into pavement) as agreed with City staff. Geographic positioning system (GPS) coordinates will be collected by NCE staff in the field for base and curb repair locations for inclusion in the AutoCad bid drawings files for integration with the topographic survey data. Consultant will complete additional detail studies of selected streets using paving coring and deflection testing as described in subtasks 2.1 and 2.2 below. Using the field review data obtained above, Consultant will develop pavement resurfacing and rehabilitation recommendations for each street section and intersections identified for pedestrian crossing improvements. NCE will perform its analysis in accordance with the Caltrans Highway Design Manual. Consultant will develop pavement structural section recommendations based on desired street Traffic Indices provided by the City. NCE will develop recommendations for a range of pavement treatment options. Other relevant information will be included in this review, such as quantities and treatments of failed pavement sections (base repairs) and full width milling and wedge grinding requirements. Unless otherwise indicated in this scope of work, the pavement term “resurfacing” shall signify a surface application of asphalt rubber cape seal (ARCS) over the existing pavement with dig out repairs at selected locations as needed. Similarly, the term “rehabilitation” shall signify milling and replacing the upper asphalt