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Consulting Services Agreement between City of San Leandro and March 22, 2022 NCE for Annual Street Paving 21-23 Exhibit A – Page 7 of 12 Based on the City’s street list, there are 18 locations where the proposed improvements will encounter BART, Caltrans, or railroad right-of-way. Consultant will prepare the necessary encroachment permit applications, on behalf of the City, for Caltrans, BART, CPUC and UPRR review. For rail crossings, Consultant will prepare encroachment applications with the CPUC and UPRR, as well as Right of Entry and non-intrusive survey permits with UPRR as needed. Consultant will also carefully document all utility coordination notifications, conversations, meetings and information in a dated matrix format or with meeting summaries and provide copies to the CIty. Consultant will also keep the City informed of any project delays related to utilities and / or permitting. Topographic and GPR Survey data, including marked utility depth alignments, will be provided to the City. Task 4 – Sanitary Sewer Defect Evaluation and Point Repair Recommendations Consultant will review sanitary sewer CCTV and condition reports, to be provided by the City, of City owned and maintained sanitary sewer facilities which underlie the proposed street list. The City will provide access to video inspection logs using “T4 Spatial Vault’ software and / or ICOM sewer asset management software. The review will assess pipe and structure conditions to evaluate where point repairs are required using standard “Pipeline Access and Certification Program (PACP)” codes. Recommended repairs at service lateral connections will be noted as such and the City will be responsible for notifying the private owner of the service lateral and coordinating additional action. Consultant will prepare a table identifying sewer line defects and repair recommendations. At a minimum, the repair recommendations shall consider pipe section replacement, manhole structure replacement, and pipe slip lining. City will prepare the contract documents, bid, and oversee the construction of the sanitary sewer point repairs. Task 5 – Surface Seal Plans, Specifications & Estimates (PS&E) Consultant will prepare construction documents for the proposed pavement surface seal work in accordance with the Pavement Design Technical Memorandum discussed above. The documents shall be suitable for a competitively bid public works project. This shall include construction plans, technical specifications, and cost estimate (PS&E). City will provide front end specifications including bid forms. These documents shall provide all relevant information needed by a contractor to complete the proposed paving improvements and be presented in sufficient detail to minimize contractor requests for information and change orders. The PS&E for this task will show all improvements related to the streets to receive surface seal treatments, except for curb ramp upgrades and sanitary sewer point repairs. The City will prepare PS&E, bid and oversee the construction of ADA ramp upgrades and sanitary sewer point repairs separately from the surface seal bid package. Plans will also include the quantity of utility facility covers (such as storm drain and sanitary sewer manholes, water and gas valves, and survey monuments) that will require adjustments to grade, traffic striping, and pavement legends. Signage and Striping plans will be prepared for all arterial and collector streets, as well as for street segments on the City bike routes. Plans shall show existing striping for a minimum of 25’ beyond the paving limits. Existing striping may be revised based on the City’s complete streets evaluation and / or to meet current CAMUTCD standards.