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3 Local 21/SLCEA Memorandum of Understanding January 1, 2022 – December 31, 2024 proposed to be adopted by the City Council or such boards and commissions; and shall give the Union the opportunity to meet with the City Council or such boards and commissions. The Union shall give reasonable written notice to the Municipal Employee Relations Officer of any matter within the scope of representation, including matters subject to consultation, proposed to be communicated to the City Council or such boards and commissions. In cases of emergency when the City Council or such boards and commissions determine that an ordinance, rule, resolution or regulation must be adopted immediately without prior notice or meeting with the Union, the City Council or such boards and commissions shall provide such notice and opportunity to meet at the earliest practicable time following the adoption of such ordinance, rule, resolution, or regulation. Section 4. Union Rights 4.1 Reasonable Time Off to Meet and Confer, Process Grievances and Official Union Business The Union may select not more than four (4) employee members to attend formal meet and confer sessions for the purposes of negotiating memoranda of understanding. In addition, the Union may select not more than two (2) employee members to attend scheduled meetings with the Municipal Employee Relations Officer, other management officials, or a Union Representative on subjects within the scope of representation during regular work hours without loss of compensation. Where circumstances warrant, the Municipal Employee Relations Officer may approve the attendance at such meetings of additional employee representatives without loss of compensation. The Union shall, whenever practicable, submit the names of all such employee representatives to the Municipal Employee Relations Officer at least two (2) working days in advance of such meetings. Provided, further: A. that no employee member shall leave a duty or work station or assignment without approval of the department head or other authorized City management official. B. that any such meeting is subject to scheduling by City management in a manner consistent with operating needs and work schedules. Union time off shall be granted up to two (2) hours per month as necessary for up to two (2) officers of the Union, excluding formal meet and confer sessions, for the purposes of negotiating memoranda of understanding and formal grievance procedures. 4.2 Access to Work Locations Reasonable access to employee work locations shall be granted to officers of the Union and their officially designated representatives for the purpose of processing