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4 Local 21/SLCEA Memorandum of Understanding January 1, 2022 – December 31, 2024 grievances or contacting members of the Union concerning business within the scope of representation. Such officers or representatives shall not enter any work location without the approval of the department head or the Municipal Employee Relations Officer. Access shall be restricted so as not to interfere with the normal operations of the department or with established safety or security requirements. Solicitation of membership and activities concerned with the internal management of the Union, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and distributing literature, shall not be conducted during working hours without the prior approval of the Municipal Employee Relations Officer. 4.3 Use of City Facilities The Union may, with the prior approval of the Municipal Employee Relations Officer, be granted the use of City facilities for Union meetings provided space is available. All such requests shall be in writing and shall state the purpose or purposes of the meeting. The City reserves the right to assess reasonable charges for the use of such facilities. The use of City equipment other than items normally used in the conduct of business meetings, such as desks, chairs, e-mail systems, and blackboards, is strictly prohibited unless prior approval is obtained from the Municipal Employee Relations Officer, the presence of such equipment in approved City facilities notwithstanding. 4.4 Use of Bulletin Boards The Union may use portions of City bulletin boards under the following conditions: A. All materials must be dated. B. The department head shall present submitted materials to the Human Resources Director for approval prior to posting. The actual posting of materials will be done by the City and as soon as reasonably possible. Unless special arrangements are made, materials posted will be removed thirty-one (31) days after posting. Materials which the department head considers objectionable will not be posted, provided, however, the department head shall first discuss and receive concurrence from the Human Resources Director. C. Union materials shall be restricted to Union business only. No derogatory or defamatory material shall be posted. D. The City reserves the right to determine where bulletin boards shall be placed and what portions of them are to be allocated to the Union’s materials.