9U Consent - Laserfiche WebLink

Home

File Number: 22-434 the necessary City Encroachment Permit; or ·Participate in the Sidewalk Repair Program, and remit the applicable program costs once the work is complete; or ·Request minor repairs such as grinding and/or patching by the City’s Public Works Department at no cost to the property owner, with the understanding that this is often a temporary measure that may require future action. If a City street tree is the cause of the damage, and the property owner participates in the Sidewalk Repair Program, then the repair cost is divided evenly between the property owner and the City. While the primary purpose of the program is to repair damaged sidewalks, this project includes bid items for a variety of other concrete related infrastructure. These bid items will be utilized on an ‘as-needed’ basis to meet the needs of the community or correct issues brought to the City’s attention during the course of the project. Examples of such items include curb ramp construction and bike rack installations. As part of this project, the Contractor will replace approximately 10,000 square feet of sidewalk, 1,300 square feet of driveways, 800 linear feet of curb and gutter, and 2,000 square feet of curb ramps. Analysis Six companies attended the mandatory pre-bid meetings on March 16, 2022 and March 23, 2022. From those, two bids were received and opened on April 6, 2022. Bids received ranged between $699,000 and $778,950. Spencon Construction, Inc., submitted the lowest responsive bid of $699,000. The pre-bid Engineer’s Estimate for construction was $720,593. None of the bidders have an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. The low bidder provided Good Faith Efforts documentation in lieu of meeting the 25% Local Business Participation Goal as allowed by the Ordinance. Staff reviewed the Good Faith Efforts provided by the low bidder and found that they provided adequate documentation and proof of their efforts to include local business. This project is not subject to the provisions of the Community Workforce Agreement (CWA) since those provisions only apply to contracts exceeding $1,000,000 in value. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. In order to minimize delay to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project, staff requests that the City Council authorize the City Manager or her designee to negotiate and approve individual change orders up to 5% ($34,950) of the original contract amount. In addition, staff requests authority to negotiate and approve cumulative change orders up to 25% ($174,750) of the original contract amount. While this level of cumulative change orders is relatively high, this will help to ensure efficient completion of the project on budget and on schedule and will allow staff the flexibility to add as many resident requests as possible, gaining economies of scale from Page 2 City of San Leandro Printed on 6/15/2022