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File Number: 22-399 <br />anticipated while several problem-solving solutions were considered. In addition, with COVID <br />restrictions relaxing at the start of 2022, staff had a desire to open up more of the building to the <br />public but had concerns over the safety and comfort of the patrons with the current HVAC’s <br />limitations. At that point, because Climatec’s Phase 3 work had been approved and was <br />commencing, staff asked Climatec if this work could be added to their existing scope as this <br />option was considered the most expedient. <br />Analysis <br />Climatec’s proposed scope of work includes a comprehensive approach to replacement of the <br />existing HVAC unit (based on the design provided by the City’s contractor), including <br />modifications to the building’s existing ductwork, which has long been considered part of the <br />reason why the existing unit has never performed well. An important component of the scope also <br />includes performance of an air balance after completion of the new unit’s replacement to ensure <br />that it is operating as designed. <br />Unfortunately, this project is impacted by the supply chain slow-down experienced throughout <br />many manufacturing sectors, and as such lead time for procurement is currently estimated at up <br />to approximately 42 weeks. In the interim, portable heating and cooling devices are in use at the <br />SCC, although not all of the rooms can effectively accommodate the portable units. This is <br />especially true for those rooms with high ceilings. The selection of the portable units was done in <br />consultation with the City’s industrial hygienist, to ensure that COVID-related air quality concerns <br />were addressed. <br />Previous Actions <br />·City Council approval on December 13, 2021 of an Installation Agreement with Climatec <br />for design and construction of energy efficiency and resiliency projects at various City <br />locations (21-691 and 21-702) <br />Budget Authority <br />Amendment No. 1 to the Installation Agreement with Climatec, LLC for Design and Construction <br />of Energy-Efficiency and Resiliency Projects will cost an additional $973,525 and will be funded <br />with $600,000 of available ARPA funds (Account 190-17-801-5240), and $375,525 of available <br />CIP funds (Account 210-18-147-5240). Adequate funding exists in both of these accounts for this <br />project. <br />ATTACHMENTS <br />·Attachment A: Resolution of the City of San Leandro City Council to Approve and Authorize <br />the City Manager to Execute Amendment No. 1 to the Installation Agreement between the City <br />of San Leandro and Climatec, LLC for Design and Construction of Energy-Efficiency and <br />Resiliency Projects at Various City Locations <br />·Attachment B: Amendment No. 1 to the Installation Agreement between the City of San <br />Leandro and Climatec, LLC for Design and Construction of Energy -Efficiency and Resiliency <br />Page 2 City of San Leandro Printed on 6/15/2022