MO 2002-021 to 2002-025 (Missing 2002-022)

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Bessie Coleman Court (BCC), scheduled to open in February 2002 at Alameda Point, will provide 52 units of affordable housing for formerly homeless residents of all of BFWC's shelters. Ongoing delays in the conveyance of the former Naval Air Station caused the costs of BCC to escalate by nearly $250,000. Because we could not provide our lenders with a leasehold deed of trust, we were unable to close two construction loans and were forced to put the project back out to bid and to seek additional funding to cover construction cost increases. Fortunately BFWC had raised enough additional funds to cover the construction costs, but the "soft costs" such as staff time and agency overhead needed to support the project for an added 18 months of development still have not been recuperated. In addition to.the overruns in construction costs of BCC, in the last eighteen months BFWC has doubled our domestic violence safe house capacity in San Leandro to 20 beds and reopened the Midway Shelter in Alameda at a 25-bed capacity. We also launched a 24-hour toll -free emergency crisis line, where we have .responded to over 3,000 calls this year. -BFWC now operates 75 emergency shelter beds at three sites, with two sites in the city of San Leandro. Even with this increased capacity, BFWC's turn -away ratio continues to be 10 requests for every open bed, up from 5 for every one bed three years ago. This program development and expansion required us to invest financial and personnel resources before our programs could generate reimbursable costs such as bed -nights. This expansion has drained our unrestricted funds and all our cash reserves. To illustrate how this has affected our San Leandro programming in particular, Attachment C contains the detailed Income and Expense Statement for the San Leandro Shelter in the past six months. Suninary ofDeficits in the San L ea17orc She/ter Program While the bottom line shows only a $1,080 deficit, the true deficit is much larger. As you can see in line 4202, BFWC has over -billed its County Social Services (CPSS) Contract by $46,328 due to lack of income during this period. We plan to make up for part of this difference in the amount of $26,000 in income from lines4104 and 4112, which are contracts from Maternal and -Child Health and FEMA respectively. The first contract will allow us to recuperate costs retroactive to the beginning of the.fscal year once our proposed contract budget amendments are approved. FEMA fiunds become available in January of each calendar year. Line 6000 illustrates a $5,353 cost -overrun. in staff salaries due to use of shelter staff overtime. Because our.w ages were. so low in the summer, we could not attract staff.to provide shift coverage, thus paying existing staff substantial overtime. We expect this $5,000 overrun to continue for the next_ 6 months, even though we have reduced staff overtime by half, because the San Leandro Shelter Manger position was vacant during this period and we filled the position in November. The total deficit for the San Leandro Shelter for which we seek a City grant is $25,000. 1I `(O