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City of San Leandro Rules & Communications Committee May 23, 2002 Meeting Highlights Present: Council Member Badger, Council Member Santos, City Manager Jermanis, Assistant City Manager Schilling, Assistant to the City Manager Battenberg, Emergency Services Manager Lunsford, DJT Consultant Jennifer Chien and San Leandro resident Lou Filipovich. 1. Amount of Time Allotted for Public Comment on the City Council Agenda City Manager Jermanis reviewed that this matter was being brought to the Committee for discussion in an effort to meet the City Council meeting goal to expeditiously handle City business and provide the public time to comment on issues. Assistant City Manager Schilling presented three possible alternatives the Council may want to consider. 1) Reducing the time limit similar to Oakland who has a 1 minute limit. 2) Reverting back to the old method and eliminating public comments on new issues. 3) Establishing a 10 minute limit on each speaker per meeting. Council Member Badger stated that the public has the right to petition the Council and expressed his concern that the three minute per item limit remain. Council Member Santos stated his concern regarding Council opportunity to question the public. Assistant City Manager Schilling stated that it's necessary to avoid dialogue between Council and the public, but that clarifying questions are allowed. The Committee recommended that a 10 minute limit per speaker per meeting be established and directed staff to prepare a report for Council consideration. The Committee agreed that time should be tracked in 30 second intervals and that the time allotted for public hearing comments should be decreased from five minutes to three minutes. During public comment, San Leandro resident Lou Filipovich accused the City of violating the Brown Act and handed out a flyer (attached). 2. Quarterly Grant Report for Fiscal Year 2001-02 (report attached) Emergency Services Manager Lunsford, the City's grants manager, introduced DJT consultant Jennifer Chien. Consultant Chien reviewed the Quarterly Grants Report for Fiscal Year 2001-02 report included in packet. The report provides a snap shot of the status of grant applications submitted by the City and specifically by DJT. She reported that the "Total amount of grants applied for with outcomes pending," line three of the Summary of Total Grants table on page 1, should be revised to $5,038,888. She also reported that the "Total amount of grants applied for," line two of the Summary of DJT Assisted Grants table on page 1, should be increased to $3,871,953 and the "Total amount of grants pending," line three of the Summary of DJT Assisted Grants, should be increased to $3,423,323. She reported that an additional $80,000 in DJT submitted grants has been awarded for 2002-03 and that the application for the Prop 14 Manor Library grant is due to be submitted by the June 14 deadline. 3. Guidelines for Holding Town Hall Meetings (staff report attached) City Manager Jermanis introduced this item regarding guidelines for town hall meetings. Assistant City Manager Schilling presented the three types of community input meetings. Council Member Badger clarified that he asked to discuss standards for town hall meetings, such as a minimum level of personnel to be available for the meetings. Following a discussion of