MO 1999-041 to 1999-045 - Laserfiche WebLink

Home

SUGGESTED GUIDELINES FOR MAYOR AND CITY COUNCIL TRAVEL Purpose: The following are meant to be suggested guidelines for travel by the Mayor and City Council when on official duty. The Rules and Communications Committee recognizes and acknowledges that there are occasions when travel by the Mayor and/or City Council Member(s) is of an urgent nature and, because of the need to respond quickly, prior approval by the Rules and Communications Committee may not be possible. In such cases, the expectation would be that the City Council would be informed of such travel by the City Manager. City Council's travel Each City Council Member will be afforded four (4) travel/educational opportunities budgeted as follows: • 2 trips associated with National League of Cities (annual conference in December and legislative conference in March) 2 trips associated with League of California Cities (annual conference alternating between Northern and Southern California) and the City Council Executive Forum in Monterey It is strongly recommended that the Mayor and all City Council Members attend the League of California Cities' Executive Forum, typically held in the summer in Monterey. City Council Members are able, at their own discretion, to substitute other travel / educational seminars in -lieu of three of the trips identified above, only if the appropriated budget for that Council Member's fiscal year travel is not exceeded by such substitutions. The Rules and Communications Committee will review such substitutions for compliance with substitution guidelines and travel budget. Mayor's travel In addition to the above mentioned four (4) travel opportunities provided to the other City Council Members, the Mayor will be afforded: • 2 trips associated with the U.S. Conference of Mayors (budgeted per out-of- state travel). Other Mayor and City Council travel, including any external committee assignments Any travel by either the Mayor or the City Council that exceeds the above stated parameters and allowable expenses will be presented to the Rules and Communications Committee prior to making any commitments. This includes possible external committee appointments that are being considered and that would necessitate the expenditure of City funds for associated travel (e.g., League of California Cities' Policy Committee 16