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MO 1999-041 to 1999-045
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1999
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MO 1999-041 to 1999-045
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Minute Order
Document Date (6)
12/31/1999
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If the City's travel agent researches and provides travel arrangement information for a <br />Council Member, the travel arrangements will be booked through the City's travel agent. <br />However, if a Council Member chooses to research and make his/her own travel <br />arrangements, the City will reimburse the actual cost of travel not to exceed the lowest <br />rate of air fare travel as identified by the City's travel agent per the above stated criteria. <br />If a Council Member cannot make a commitment regarding their travel schedule prior to <br />the conference hotel reservation deadline, the Council Member will be reimbursed either <br />(1) their actual cost of travel if lower than the rate identified by the City's travel agent, or <br />(2) the cost of travel not to exceed the lowest airfare rate as identified by the City's travel <br />agent per the above stated criteria. <br />Airfare/Transnortation <br />Air transportation will be made at the economy class fare to and from the city where the <br />conference is held. The maximum payment that the City will pay will be the least <br />expensive mode of transportation regardless of whether a Council Member elects to <br />travel by air, personal vehicle, train, or other mode of transportation. <br />Travel Extensions (,prior to or following official business <br />Should a Council Member decide to extend his/her travel or visit other destination(s) en <br />route for personal reasons, all expenses associated with such extensions shall be the <br />obligation of the Council Member and shall be borne by the individual Council Member. <br />Such expenses include hotel, meals, and transportation for the additional day(s) of stay. <br />The City will not pay for expenses associated with personal travel. <br />Accommodations <br />The City will reserve and pay for (room and tax only) hotel accommodations and any <br />self -parking at the conference hotel or the next closest and available hotel to the <br />conference/business location. The City will pay for single occupancy hotel <br />accommodations only, except if the room is shared with another City Council Member. <br />Spouse or Guest Expenses <br />If a spouse or guest accompanies the Council Member while the Council Member is <br />traveling on official duty, the City will not provide any advance or additional payment for <br />the Council Member's spouse or guest. Costs associated with the spouse's or guest's air <br />transportation, meals, any additional cost in room (if there is a difference between single <br />and double occupancy rates), and ground transportation will be borne by the Council <br />Member and will not be pre -paid by the City. <br />Typically Council Members' room reservations for official travel are guaranteed by a <br />City credit card as part of the confirmation process. Consequently, charges made to the <br />16 R <br />
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