MO 1999-071 to 1999-075 - Laserfiche WebLink

Home

SUGGESTED GUIDELINES FOR MAYOR AND CITY COUNCIL TRAVEL Purpose: The following are meant to be suggested guidelines for travel by the Mayor and City Council when on official duty. It is recognized and acknowledged that there are occasions when travel by the Mayor and/or City Council Member(s) is of an urgent nature and, because of the need to respond quickly. In such cases, the expectation would be that the City Council would be informed of such travel by the City Manager. City Council's travel Each Council Member's travel allocation will be based on four (4) travel / educational opportunities budgeted as follows: • 2 trips associated with National League of Cities (assumes annual conference in December and legislative conference in March) 2 trips associated with League of California Cities (assumes annual conference alternating between Northern and Southern California) and the City Council Executive Forum in Monterey Historically the City Council has made an effort to attend at least the League of California Cities Executive Forum, typically held in Monterey during the summer. It is strongly recommended that the Mayor and all City Council Members continue to attend this conference as a group. City Council Members are able, at their own discretion, to substitute other travel / educational seminars in -lieu of three of the trips identified above, only if the appropriated budget for that Council Member's fiscal year travel is not exceeded by such substitutions. If the travel budget for a Council Member is exceeded, the Rules and Communications Committee will review City Council Member's request for an additional travel allocation prior to City Council consideration of the associated budget amendment. Mayor's travel In addition to the above mentioned four (4) travel opportunities provided to the other City Council Members, the Mayor's travel appropriation will include: • 2 trips associated with the U.S. Conference of Mayors (budgeted per out-of- state travel). Travel Guidelines for League of California Cities' Polite Committee Members It is the City's policy that the City will pay actual travel expenses (no per diem) for committee members traveling as ex officio member of another agency (such as serving on any of the League's Policy Committees or Task Forces. The estimated travel expenses associated with League committee appointments will be reviewed by the Rules 39