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San Leandro Council Member Handbook | 20212022 10 | Page Councilmembers and the Mayor are provided a technology allowance of ($175) per month and may be reimbursed for expenses related to internet, email provider service, fax machine phone line or other technology sources used for city business. Requests for reimbursement must include documentation for payment including receipts, invoices, canceled checks or credit card receipts. The sum of One Hundred Dollars ($100) per full day and Fifty Dollars ($50) per one-half day is allowed as reasonable expenses to be allowed each member of the City Council when traveling on official duty for all out-of-pocket expenses other than transportation and hotel expenses. (San Leandro Admin. Code, 1.3.110) Councilmembers receive monthly reimbursement expense reports which must be approved by the City Manager and processed by the Finance Department. Councilmembers must submit reimbursement requests within 30 days of incurring the expense to ensure efficient processing of requests. NON-INTERFERENCE WITH ADMINISTRATIVE SERVICE The Mayor and Council Members shall not interfere with the execution of the powers and duties of the City Manager; this includes interference with hiring appointments or terminations of City staff. Except for inquiry, the Mayor and Council Members shall not direct any subordinate of the City Manager. The Mayor and Council must deal with the City Manager directly on all matters related to administrative service. (Section 345, City Charter) All directions or requests from Council Members must be raised with the City Manager. If the City Manager is unable to remedy the issue immediately, Council Members are encouraged to exercise patience and remember that the City Manager reports to the entire Council. There will often be instances when Council Members disagree, and the City Manager should be afforded the time to address the issue adequately. COUNCIL GOALS AND PRIORITIES Goal setting requires time, energy and a well-defined process. Bi-Aannually, City Council workshops are held with the City Manager and the City’s senior management team to review progress on goals previously set, establish priorities, and define new goals and objectives for the City. While time-consuming, there are advantages to setting goals: A. Goal setting gives the Council a basic framework for action. B. Goal setting helps the Council spend its time more wisely. C. Goal setting provides a framework to present individual priorities D. Goal setting gives the City Manager clear guidelines to get the job done; E. Goal setting gives the Council and staff essential budget guidelines. F. Goal setting gives the Council an evaluation tool. While goal setting will not resolve all of the City’s or Council problems, it will help define issues and solutions over the long term. All City Council items brought forward at City Council meetings under Item 14 Council Requests for Future Items. Subsequent to a City Council planning retreat shall be re-prioritized by the City Council twice a year.