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ACTIA 2002-26.01 <br />APPENDIX C <br />POLICY REGARDING ACTIA FUNDS SPENT OR ALLOCATED TO PROJECTS <br />THAT ARE LATER REMOVED FROM THE PLAN. <br />INTENT <br />It is the intent of ACTIA to fund projects shown in Alameda County's 20-year Transportation <br />Expenditure Plan (PLAN) in accordance with the limitations set forth in the PLAN. In the event <br />that PLAN projects cannot be delivered for any reason, the equitable close out of the project is <br />contained in this Policy. <br />POLICY <br />Where more than ACTIA funds are required to complete a project, SPONSOR shall secure <br />additional funding. In the event that SPONSOR cannot secure additional funding, and/or the <br />scope of a project cannot be reduced to meet the available funds and still conform to the PLAN <br />requirements, or where SPONSOR does not meet the delivery schedule and a project is removed <br />from the PLAN, SPONSOR and ACTIA agree to share expenditures on eligible costs to date on <br />the following basis: <br />Costs expended to Scope a project shall be considered reimbursable costs and shall <br />be paid for in total by ACTIA. <br />a. The amount of these costs shall be limited by agreement prior to the expenditure <br />of such funds, and are generally limited to no more than 10% of the ACTIA <br />participation. <br />b. Tasks under this PHASE shall be limited by agreement to those tasks necessary to <br />determine the scope and funding requirements of a project. <br />2. Costs expended for any PHASE beyond the Scope PHASE shall be shared on a <br />proportionate share basis. Each proportionate share shall be based on the proposed <br />PLAN capital expenditures. The ACTIA proportionate share of eligible costs shall <br />be calculated based on the percentage anticipated in the PLAN or that developed in <br />the Scope PHASE as discussed above. The formula shall be as follows: <br />ACTIA Proportionate Share = <br />ACTIA Funds in PLAN <br />Sales Tax Funding (97/98 dollars) <br />Total ProjectCost in <br />PLAN (97/98 dollars) <br />X Eligible Costs <br />The remainder of the eligible costs shall be the SPONSOR's Proportionate Share. <br />In the case where "Other Funding Sources" amounts are shown in the PLAN as "tbd" (to be <br />determined) then the formula shall be altered in the SPECIFIC AGREEMENT with the <br />SPONSOR to reflect proportionate risk and the proposed size of the particular project. <br />Page D-6 <br />