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16. Technology Reimbursement. Members of the City Council shall be reimbursed for <br />expenses incurred in the performance of official duties for Internet service, facsimile machine <br />telephone service, cellular phone service, electr nic datebook service and other technological <br />expenses at an amount not to exceed $.L* pe conth. Members of the City Council shall <br />comply with the documentation requirements set forth in Section 17 when requesting technology <br />reimbursement. <br />17. Documentation Requirements. Members of a legislative body and City employees <br />shall file a Travel Expense Form with the Finance Department/Accounting Division within 5 <br />business days of incurring the expense to request reimbursement of expenses and to document <br />expenses paid with a travel advance. The Travel Expense Form shall be accompanied by <br />itemized receipts documenting each expense, except that detail regarding the nature of the <br />expense provided in the expense report shall suffice for incidental expenses for which receipts <br />are not customarily given. Failure to submit Travel Expense Forms to document expenses paid <br />with a travel advance within 5 days after travel is completed will result in the amount of the <br />travel advance being considered income for W-2 purposes, and the City shall report it as such. <br />Furthermore, if a detailed report of expenditures is submitted but totals are less than the amount <br />received, the difference shall be considered income unless the difference is returned to the City. <br />Members of the City Council shall file a Claim for Reimbursement of Expenses Related to <br />Official Business Form with the Finance Department/Accounting Division within 5 working <br />days of receiving the bill or receipt. The Claim for Reimbursement Form shall be accompanied <br />by bills or itemized receipts documenting each expense. <br />All documents related to reimbursable expenditures shall be considered public records subject to <br />disclosure under the California Public Records Act. <br />18. Effective Date. This Resolution shall take effect immediately. <br />19. Severability Clause. The provisions of this Resolution are severable and if any <br />provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or <br />inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or <br />inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, <br />sections, words or parts thereof of the ordinance or their applicability to other persons or <br />circumstances. <br />Introduced by Council Member <br />by the following vote: <br />Members of the Council: <br />AYES: <br />NOES: <br />and passed and adopted this <br />day of , 2006, <br />809279-2 Page 6 of 7 <br />