Reso 2022-144 CSA West Coast Arborists

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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO.2022-144 RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A NON-PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE PRUNING, STUMP REMOVAL, AND ARBORIST SERVICES FOR A NOT -TO - EXCEED OF $354,000; AND TO APPROPRIATE $354,000 FROM THE GENERAL FUND UNDESIGNATED FUND BALANCE TO ACCOUNT 010-33-001-5340 WHEREAS, the City of Burlingame released a Request for Proposals (RFP) regarding tree pruning, stump removal and arborist services on May 13, 2021, and on May 20, 2021, the following companies attended a pre -proposal meeting: West Coast Arborists, Inc., Davey Tree, Bay Area Tree Specialists, and Professional Tree Care; and WHEREAS, on June 3, 2021, proposals were received, evaluated, and ranked based on the selection criteria listed in the RFP; and WHEREAS, West Coast Arborists, Inc. submitted the most qualified proposal; and WHEREAS, West Coast Arborists, Inc. has agreed to honor the pricing terms of the City of Burlingame's 2021 contract pending San Leandro City Council approval; and WHEREAS the City Council is familiar with the contents of the agreement; and WHEREAS, the City Manager recommends approval of said agreement. NOW, THEREFORE, the City of San Leandro City Council hereby RESOLVES as follows: That the City of Burlingame utilized the informal bidding process pursuant to the California Uniform Public Construction Cost Accounting Act. This consisted of a formal bidding process including, but not limited to, notice inviting bids, minimum bid package contents including statement of qualification and description of resources and services, sealed bids, evidence of insurance and award to the lowest bidder; and That the City of Burlingame ultimately selected the vendor based on its compliance with the RFP, including the proposal content, knowledge, sustainability, years in business, number of certified arborists and tree workers, available equipment, and proposal cost; and That the City Council finds that the City of Burlingame's process is similar enough to the City's formal bidding process criteria to justify exempting the proposed contract from the City's otherwise applicable competitive bidding requirements. RESOLUTION NO. 2022-144