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CAPER 22 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements In a typical year, City staff monitor CDBG- and HOME-funded projects regularly. The Community Development Director oversees the CDBG and HOME Programs, while the Senior Housing Specialist administers them to ensure program compliance with HUD rules and regulations. Staff monitors and reconciles with the City’s Finance Department and IDIS data quarterly for accurate CDBG/HOME funding revenue/expenditures, timely expenditures of CDBG funds, and inputs data into IDIS. Desk monitoring includes reviews of quarterly progress reports, invoice reimbursements, back-up documentation of expenses, and regular communications with subrecipients, including the provision of technical assistance about pertinent queries. Staff also conduct on-site monitoring visits of the City’s subrecipients to assess the subrecipients’ compliance with the CDBG program. Due to the limitations of Sheltering In Place and the COVID-19 pandemic, and the resulting trauma of day-to-day life in uncertain times, staff had a limited capacity to conduct on-site and physical structure monitoring programs in FY 19-20, FY 20- 21, and FY 21-22. City staff maintains regular communication with service and site staff of all CDBG & HOME funded programs and properties. In early 2019, Housing Division staff assisted the Recreation and Human Services Department in issuing the two-year (FY 2019-2021) Request for Proposal (RFP) for the City’s Community Assistance Grant Program (CAP). The goal of this RFP is to provide financial support to community-based non-profit organizations whose services and programs meet the City’s social service needs. Prior to allocating the CDBG funds and selecting the agencies to receive CAP funding, Housing staff educate and update agency applicants and the Human Services Commission (HSC) about the CDBG program requirements. The CDBG requirements guide the HSC as they allocate the CDBG funds among the agencies selected to receive CAP funding. Furthermore, staff monitor CDBG capital improvement projects for the City through review and approval of ongoing reimbursement requests and invoices and constant communications with relevant staff. Staff coordinate with pertinent agency staff to ensure that the projects adhere to the regulations and requirements of the CDBG program (including Davis Bacon, Section 3 and MBE/WBE compliance). Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The City is holding a Public Hearing to approve the FY 21-22 CAPER document. The draft document will be available for review by the public on the City website, at the main library, at the Marina Community