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File Number: 22-453 <br />Brightly is also the provider of the Mobile 311 application, which the City uses under the name <br />“My SL”. <br /> <br />Staff has implemented additional modules, including ProFacilities/Physical Plant and Pro <br />Treatment, both used in the Water Pollution Control Plant; and Pro Parks, Recreation, and <br />Forestry, used to manage the City’s Public Parks and Trees. <br /> <br />This Software-as-a-Service (SaaS) package is used extensively by the Public Works Department <br />and provides core functions required to maintain and manage City facilities, parks, assets, and <br />the Water Pollution Control Plant, along with the administration of the My-SL program, which <br />involves several City Departments. <br /> <br />The City is charged an annual subscription license fee that provides Staff with access to the <br />online systems. In addition, the vendor provides software updates and technical support. This <br />annual renewal covers all the licenses needed by Staff to fully utilize the software. <br /> <br />Previous Actions <br />·On September 7, 2021, the City Council approved an updated Annual Renewal for Fiscal <br />Year 2021-2022 with Dude Solutions, Inc. with the addition of software modules for Parks <br />& Forestry and Water Plant Treatment & Management, for a total of $93,705.12. <br />·On October 19, 2020, the City Council approved Annual Renewals for Fiscal Years 2020- <br />2021 and 2021-2022 with Dude Solutions, Inc. for Facilities Management System and <br />Mobile 311 System for the Combined Amount of $107,248.62; <br />·On July 16, 2018, the City Council approved an annual renewal agreement with Dude <br />Solutions, Inc. for FY2018-2019 for the amount of $52,610.25 <br />Legal Analysis <br />The City Attorney’s office reviewed and approved the software renewal agreement. <br />Financial Impacts <br />Sufficient funds are included in the Fiscal Year 2022-2023 IT operating budget for software <br />licenses: <br />·IT Operating Budget, Account 688-13-001-5311:$103,075.62 <br />This Council action will not impact fund balance because there are funds available in the <br />FY2022-2023 adopted budget. <br />ATTACHMENT <br />Attachment A: Resolution Brightly Software Renewal 2022-2023 <br />Page 2 City of San Leandro Printed on 8/31/2022